Human Capital Coordinator

Oliver Wyman; Warszawa; On-site; PLN 30,000 - 45,000; Full time

Benefits offered by this job

Flexible benefits package

Professional growth opportunities

Access to mentoring and training programs

Friendly and flexible workplace

Social initiatives and learning opportunities

Job summary

Oliver Wyman in Warsaw is seeking a Human Capital Coordinator to support HR operations across Europe. In this role, you will facilitate the employee lifecycle, ensuring a smooth onboarding experience and proper coordination of payroll and benefits.

The ideal candidate has a focus in Human Resources and is fluent in English. This position provides an excellent opportunity to grow professionally in a collaborative environment with a strong emphasis on employee experience and process improvement.

Qualifications

• Successfully completed studies with a focus on Human Resources.
• Ideally first practical experience in the Human Resources area.
• Willingness to learn and adapt in a team setting.

Responsibilities

• Support HR processes related to onboarding and offboarding.
• Maintain employee records and ensure data quality.
• Manage payroll changes and support employee inquiries.

Skills

Fluent in English

Interpersonal skills

Strong service focus

Independent and structured work style

Problem solving

Education

Studies focused on Human Resources

Job description

The Opportunity

As a Human Capital Coordinator, you will play an important role in supporting employees across Europe throughout their employee lifecycle. Working closely with the local HC Operations Teams, you will help deliver a smooth, accurate, and positive employee experience while ensuring HR processes and operations run effectively. This is an excellent opportunity to build broad HR experience in an international and collaborative environment.

In this role, you will:

• Gain hands‑on experience across multiple areas of Human Capital (HC), including employee lifecycle administration, onboarding, payroll coordination, benefits, and HC operations
• Contribute to initiatives that improve employee experience and strengthen the effectiveness of HC operations
• Build valuable skills in stakeholder management, process improvement, data accuracy, and employee support
• Join a collaborative team that values learning, development, and continuous improvement.

How this role will contribute to team success:

• Support the delivery of a seamless employee experience by ensuring Human Capital processes are executed accurately, efficiently, and with a strong service mindset
• Enable employees and managers to focus on their work by providing dependable operational support across the employee lifecycle and maintaining high standards of data quality and compliance
• Strengthen the effectiveness of the Human Capital team by supporting process improvements and helping create efficient, scalable ways of working that enhance service delivery, leveraging AI.

Your Day‑to‑Day:

• Support the employee lifecycle by preparing documentation and coordinating HR processes related to onboarding, employment changes, leave programs, and offboarding activities while ensuring accuracy and compliance
• Maintain employee records, personnel files, and HC systems to support reliable employee data and effective HC operations
• Support monthly payroll changes with internal service providers, helping ensure employees are paid accurately and on time
• Monitor deadlines, maintain checklists and prepare correspondence
• Support employee experience initiatives, including onboarding coordination, benefits administration, absence management, and responding to employee questions
• Assist with HR projects and process improvement initiatives, helping the team identify opportunities to improve efficiency, consistency, and service delivery.

Skills & What You Bring to the Team:

• Successfully completed studies with a focus on Human Resources or vocational training with additional focus on Human Resources (advantageous)
• Ideally first practical experience in the area of Human Resources, can also be through internships or working student positions
• Open‑minded personality with a good sense for interpersonal relationships, a strong team player mentality and a problem solver with a strong service focus
• Independent, structured, and precise working style as well as willingness to learn
• Fluent in English, both written and spoken

What Will Make You Stand Out:

• German and/or Dutch language skills are an advantage
• Previous exposure to HR administration processes within Europe
• Initial experience with HR systems, particularly Workday

What we can offer you:

• Full time job contract with an attractive compensation package
• Flexible benefits package which you can tailor to your needs (e.g. private health care, insurance, sport card, lunch card, gift card, saving plan, pension plan)
• Opportunity for professional growth in a stable, global company
• Access to mentoring and training programsInclusive culture with Employee Resources Groups and CSR activities
• Working in diverse and dynamic teams, friendly and flexible workplace that promotes work‑life balance
• A range of digital collaboration and online communication tools to support effective team work
• Various social initiatives and learning opportunities adapted for virtual settings
• Fresh fruit, beverages and snacks while working in our modern office near the city center.