HR Process Analyst (F/M/D)

Avantor; Województwo pomorskie; On-site; PLN 60,000 - 90,000; Full time

Job summary

Avantor is seeking an HR Process Analyst to support HR Partners across Europe by mapping, analyzing, and transforming HR operational processes. This role focuses on strengthening process consistency, improving knowledge quality, and enhancing operational readiness while ensuring compliance and a positive employee experience.

Based in Gdańsk or remote, you will work with HR Shared Services and key systems like ServiceNow and Workday to document processes, eliminate inefficiencies, and enable

Qualifications

• Generalist HR knowledge with solid understanding of HR processes and operational requirements.
• Experience in HR operations, HR processes, or HR support functions is preferred.
• Experience with HR Shared Services or global/regional HR models is an advantage.
• Familiarity with ServiceNow and/or Workday is a strong plus.

Responsibilities

• Identify, map, and document local HR operational processes.
• Understand existing processes, local variations, and realities with HR teams.
• Identify inefficiencies, overlaps, or risks and propose practical recommendations.
• Organize, analyze, and integrate HR data from multiple systems.
• Prepare process documentation and handover materials for ServiceNow-based models.
• Contribute to improving employee experience through clearer self-service solutions.
• Review and maintain priority HR knowledge articles.
• Create and maintain standard checklists (onboarding, offboarding, recurring HR activities).
• Analyze data flows between HR systems and suggest improvements.
• Support HR digitalization and process transformation projects.

Skills

Project orientation

Process documentation

Data analysis

Microsoft 365 tools

Communication

Tools

ServiceNow

Workday

Job description

The Opportunity: Job Description

We are looking for a HR Process Analyst to support HR Partners across Europe by mapping, analyzing, and transforming HR operational processes. This role will focus on strengthening process consistency, improving knowledge quality, and enhancing operational readiness, particularly in areas interacting with HR Shared Services and HR systems, while ensuring compliance and a positive employee experience.

Location: Gdańsk / Remote

Contract Type: Fixed-Term Contract (12 Months)

Language: English

Key Responsibilities

• Support HR Solutions Partners in identifying, mapping, and documenting local HR operational processes (what, when, and how).
• Work closely with HR teams to understand existing processes, local variations, and operational realities.
• Identify inefficiencies, overlaps, or risks and support HRSPs with practical, implementable recommendations.
• Organize, analyze, and integrate HR data from multiple systems and sources.
• Support collaboration with HR Shared Services by preparing clear process documentation and handover materials for ServiceNow-based service models.
• Contribute to improving the employee experience through clearer HR self-service solutions and user-friendly information.
• Support the review, improvement, and maintenance of priority HR knowledge articles.
• Create and maintain standard checklists (e.g., onboarding, offboarding, and recurring HR activities).
• Support selected operational HR topics, including: HR audit preparation Job description repositories Bonus letter creation.
• Identify opportunities for automation, standardization, and process simplification.
• Participate in HR digitalization and process transformation projects.
• Analyze data flows between HR systems and recommend improvements.
• Prepare data-driven recommendations and evaluate the effectiveness of implemented solutions.

Profile

We Are Looking For Generalist HR knowledge with a solid understanding of HR processes and operational requirements. Experience or strong interest in HR operations, HR processes, or HR support functions. Experience working in or with an HR Shared Services environment is an advantage. Understanding of how global or regional HR models interact with local HR execution. Experience with ServiceNow and/or Workday is a strong advantage.

Skills & Ways of Working

• Strong project and process (workflow) orientation.
• Ability to document, structure, and improve HR processes.
• Analytical mindset with a focus on simplification, integration, and automation.
• Comfortable working with data, documentation, and multiple stakeholders.
• Very good command of Microsoft 365 tools (Word, Excel, PowerPoint, SharePoint).
• Pragmatic, proactive, and delivery-focused approach.
• Fluent English (written and spoken) is required.

What We Offer

• 12-month fixed-term contract with the opportunity to contribute to strategic HR transformation initiatives across Europe.
• Exposure to international HR processes and collaboration with diverse stakeholders.
• Opportunity to work on projects related to HR digitalization, process improvement, and employee experience.
• Dynamic and collaborative work environment with significant impact on HR operations.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.

Avantor

Avantor is a proud equal opportunity employer. Why Avantor? Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life‑changing science. The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor. We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world.

EEO Statement

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at [e-mail] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case‑by‑case basis.

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Avantor Background

Avantor®, a Fortune 500 company, is a leading global provider of mission‑critical products and services to customers in the biopharma, healthcare, education & government, and advanced technologies & applied materials industries. Our portfolio is used in virtually every stage of the most important research, development and production activities in the industries we serve. One of our greatest strengths comes from having a global infrastructure that is strategically located to support the needs of our customers. Our global footprint enables us to serve more than 225,000 customer locations and gives us extensive access to research laboratories and scientists in more than 180 countries. We set science in motion to create a better world.