HR & Payroll Administration Specialist

Look4IT; Wrocław; On-site; PLN 60,000 - 80,000; Full time

Job summary

Look4IT client is an international IT organisation seeking a skilled Polish HR/payroll administrator to take full ownership of HR administration in Poland, using Płatnik and PUE ZUS daily and preparing PFRON reports.

Responsibilities include preparing employment contracts and amendments, issuing certificates, PIT-11 forms, registrations with ZUS, handling garnishments, and submitting reports to PFRON and GUS. Fluency in Polish and English is required.

Qualifications

• Hands-on experience in Polish HR or payroll administration (essential).
• Knowledge of the Polish Labour Code, social security and tax regulations.
• Practical experience with Płatnik and PUE ZUS.
• Experience with garnishments, PFRON and GUS reporting.
• Fluent Polish and good working English.

Responsibilities

• Prepare employment contracts and amendments (role, salary, working hours, remote work changes).
• Issue employment and income certificates, plus other confirmations for employees and authorities.
• Prepare PIT-11 forms and other year-end documents.
• Register, deregister and correct employee records with ZUS (Płatnik, PUE ZUS).
• Handle wage garnishments and deductions; work with court bailiffs.
• Submit reports to PFRON and GUS.
• Track occupational health check-ups and keep related paperwork up to date.
• Keep personnel files and paper records in line with Polish regulations.
• Prepare documents for audits and external inspections.
• Update procedures and help automate repetitive tasks.

Skills

Polish HR

Payroll administration

Płatnik

PUE ZUS

GUS reporting

Tools

Płatnik

PUE ZUS

Job description

Our client is an international IT organisation. They need someone who can take full ownership of Polish HR administration. If you use Płatnik and PUE ZUS every day and prepare PFRON reports, we’d like to talk to you.

What you’ll be doing:

• Preparing employment contracts and amendments (role, salary, working-hours and remote-work changes)
• Issuing employment and income certificates, plus other confirmations for employees and authorities
• Preparing PIT-11 forms and other year-end documents
• Registering, deregistering and correcting employee records with ZUS (Płatnik, PUE ZUS)
• Handling wage garnishments and deductions, and working with court bailiffs
• Submitting reports to PFRON and GUS
• Tracking occupational health check-ups and keeping the related paperwork up to date
• Keeping personnel files and paper records in line with Polish regulations
• Preparing documents for audits and external inspections
• Updating procedures and helping automate repetitive tasks

What we’re looking for:

• Hands‑on experience in Polish HR or payroll administration (essential)
• Good knowledge of the Polish Labour Code, social security and tax regulations
• Practical experience with Płatnik and PUE ZUS
• Experience with garnishments, PFRON and GUS reporting
• Accuracy and independence: deadlines and correct paperwork really matter in this job
• Fluent Polish and good working English

Nice to have:

• A degree in HR, labour law or administration
• Experience working with an external payroll provider
• Experience with an enterprise HR system (e.g. Workday)