HR Operations Specialist

Experis; Polska; Híbrido; PLN 110 000 - 160 000; Tempo integral

Resumo da oferta

Experis poszukuje specjalisty ds. HR Operations w Polsce. Zakres obejmuje end-to-end obsługę administracyjną HR, zmiany umów, świadczenia, potwierdzenia i raporty, zgodność z przepisami, utrzymanie dokumentacji i wsparcie audytów.

Wymagania to znajomość prawa pracy w Polsce, obsługa Platnik i ePUE, umiejętność pracy z dokumentacją fizyczną, doświadczenie z Workday będzie dodatkowym atutem, biegła znajomość języka polskiego i dobra angielska.

Qualificações

• Wykształcenie z zakresu HR, prawa pracy lub pokrewnych
• Doświadczenie w operacjach HR w Polsce, wsparcie płacowe lub administrację statystyczną
• Praktyczna znajomość przepisów prawa pracy i obowiązków zgłoszeń do ZUS i urzędów
• Znajomość systemu Platnik i platformy ePUE
• Znajomość garnishments i dokumentacji ustawowej
• Doświadczenie we współpracy z dostawcami płac i raportowania
• Znajomość Workday będzie atutem
• Biegła znajomość języka polskiego i komunikacja w języku angielskim

Responsabilidades

• Świadczenie end-to-end usług HR w Polsce zgodnie z zakresem.
• Dokonywanie aneksji umów, zmian etatów i zmian wynagrodzeń.
• Przygotowywanie i weryfikacja świadectw pracy i deklaracji podatkowych.
• Obsługa rejestracji w ZUS i urzędach, archiwizacja dokumentów.
• Współpraca przy audytach i kontrolach; przygotowywanie raportów dla organów.
• Utrzymanie SOP-ów i procedur dla usług HR w Polsce.

Conhecimentos

Polish HR Operations

Payroll support

Compliance knowledge

Data accuracy

Workday

English communication

Formação académica

Degree in HR / Labor Law / Business Administration

Ferramentas

Platnik system

ePUE platform

Garnishments management

Workday

Descrição da oferta de emprego

# HR Operations Specialist* **Numer ref.:** 29874* **Oferta opublikowana:** 15 października 2026* **Typ pracy:** Kontrakt* **Typ kontraktu:** B2B* **Ważna do:** 26 listopada 2026## Opis Pracy## Responsibilities* Deliver end‐to‐end Poland HR administrative services in line with agreed scope including but not limited to: + Employment contract amendments or new contracts related to job change, salary change, FTE change, remote work etc. + Employment and income certificates + Statutory confirmations and statements + Year-end tax statements (PIT 11) + Social security and tax‐related registration, deregistration, data management and documentation (incl. Platnik system, ePUE platform) + Maintain the process of garnishments, cooperation with bailiffs, and deductions + Statistical and regulatory reporting for local authorities (PFRON, GUS) + Monitor Employees’ periodical medical checkups and prepare required documents + Hard‐copy documentation handling where legally required (incl. Personnel Files)* Ensure full compliance with Polish labor law, social security regulations, tax rules, and documentation retention requirements* Act as a subject matter expert for Poland HR Administrative services, proactively identifying compliance risks and raising mitigation actions* Respond as subject matter expert (Tier 2) to Employees questions related to HR Administrative topics for Poland* Support audits, inspections, and authority requests by preparing accurate reports, documentation, and explanations* Execute processes with high accuracy and strong attention to detail, ensuring data integrity across HR and payroll systems* Contribute to stabilization of newly established and transitioned services and ensure smooth day‐to‐day operations* Maintain and update Standard Operating Procedures (SOPs) and desk procedures for Poland HR Administrative services* Identify process improvement and automation opportunities to reduce manual effort over time* Participate in process optimization and automation projects* Share best practices and contribute to standardization efforts across EMEA HR Administrative Services where applicable## Requirements* Degree in Human Resources, Labor Law, Business Administration, or a related field* Proven experience in Polish HR Operations, Payroll support, or statutory administration* Hands‐on experience with local compliance‐driven HR processes in Poland (mandatory)* Knowledge of Polish labor law and employment documentation* Knowledge of Social security and tax reporting obligations* Knowledge of Platnik system and ePUE platform* Knowledge of Garnishments, certificates, and statutory filings* Experience working with global payroll providers (e.g. ADP or similar) is an advantage* Hands‐on responsibility for employee lifecycle documentation (onboarding, offboarding, contracts, benefits, terminations, work certificates)* Proven ability to manage physical HR documentation on‐site, including printing, scanning, archiving, secure storage, and traceability in line with Polish legal requirements* Experience working with Workday system is an advantage* Ability to manage manual, compliance‐critical processes with precision* Fluent Polish (mandatory)* Good working knowledge of English (written and spoken)