HR Operations Specialist

Allegro.eu S.A.; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Flexible working hours

Hybrid model

30 days occasional remote work

Annual bonus

Well-located offices

Cafeteria plan

Job summary

Allegro.eu S.A. is seeking an HR Administration professional to coordinate interview logistics, postings, onboarding, LMS/Coursera administration, and general HR data maintenance.

The role emphasizes accuracy, communication, and cross-team collaboration in a hybrid Warsaw-based setup. You will benefit from flexible hours in a 4/1 hybrid model with up to 30 days of occasional remote work, an annual performance bonus, modern offices, and a rich cafeteria plan including training and language

Qualifications

• Background in administration, ideally with HR processes.
• Detail-oriented with high data accuracy.
• English B2 and Polish C1 required.
• Proficient in MS Office or Google Workspace, including Excel and Word.
• Team player with strong communication and collaboration skills.

Responsibilities

• Interview coordination: schedule interviews and ensure positive candidate experience.
• Maintain ongoing contact with recruiters and hiring managers for smooth processes.
• Post job openings on external job boards.
• Coordinate training logistics and manage onboarding processes.
• Administer Learning Platforms (LMS & Coursera) and ensure catalog accuracy.
• Provide ticketing system support and data quality in HR systems.

Skills

MS Office

Google Workspace

Excel

Attention to detail

Communication skills

Team collaboration

English (B2)

Polish (C1)

Tools

LMS

Coursera

Job description

Interview Coordination: Independently scheduling interviews with candidates, ensuring a positive Candidate Experience

Internal Partnership: Maintaining constant contact with recruiters and hiring managers to ensure efficient process organization and information flow

Job Posting: Actively posting job openings on external job boards

Learning and Development:

Coordination of Training Logistics: Operationally supporting training processes- from booking dates and managing attendance lists to collecting feedback from participants

Onboarding Process Management: Co-leading and supervising the systemic part of general and leadership onboarding, ensuring every new hire has a smooth start in the organization

Administration of Learning Platforms (LMS & Coursera): Managing access, assigning training, and ensuring the course catalog is up-to-date on Allegro's key development platforms

Operational and System Support:

Ticket Management: Providing professional support within the ticketing system, ensuring the timely fulfillment of requests from the business and the HR team

Standard Maintenance: Ensuring data accuracy within HR systems and supporting ongoing operational projects

This is the right job for you if:

• You have a background in administration: Ideally with experience in HR processes.

You are detail-oriented: You take pride in being meticulous and feel comfortable handling large volumes of data with high accuracy

You are a linguist at heart: * Your English is at an upper-intermediate level or higher (min. B2), Polish (min C1)

You are tech-savvy: You are proficient in MS Office or Google Workspace, with a solid command of Excel and Word

You are a team player: You have great communication skills and genuinely enjoy collaborating with others to achieve common goals

What we offer:

• Flexible working hours in a hybrid model (4/1). We also have 30 days of occasional remote work

Annual bonus based on your annual performance and company results

Well-located offices (with e.g. fully equipped kitchens, bicycle parking, terraces full of greenery) and excellent work tools (e.g., raised desks, ergonomic chairs, interactive conference rooms)

A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers)

English classes that we pay for related to the specific nature of your job

A training budget, inter-team tourism and an internal learning platform where you will find multiple trainings

An additional day off for volunteering, which you can use alone, with a team, or with a larger group of people connected by a common goal

Social events for Allegro people - Spin Kilometers, Family Day, Fat Thursday, and many other occasions we enjoy

#goodtobehere means that:

You will shape the future of e-commerce - creating innovative, pioneering solutions that set new market standards. We have over 21 million active buyers across 6 countries and collaborate with more than 164k Partners

You will join a team you can always count on - we have on board top-class specialists who have sharing knowledge, experience, and best practices in their DNA Want to get to know them better? Listen to the Allegro Podcast

You will be part of a team that always aims to stay one step ahead of the market - we act quickly, dynamically, and at the highest level, because only then we can genuinely shape the future of e-commerce

You will build your own development path - with access to diverse business areas, large-scale international projects, internal mobility, inter-team tourism, and regular feedback from your manager, you will drive your growth

You will see that mistakes are opportunities to learn - we believe that no matter how well we execute, we can always get better