HR Operations Specialist

Allegro; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Flexible working hours (hybrid)

Annual bonus

Office amenities and equipment

Cafeteria plan benefits

English classes

Training budget

Volunteer day off

Social events

Job summary

Allegro is seeking an organized Administration/HR-support professional in Warsaw to coordinate interviews, onboarding, and learning initiatives while maintaining strong communication with recruiters, HR, and managers.

You will handle training logistics, LMS administration, and data accuracy in HR systems, with a focus on candidate experience and efficient processes.

Responsibilities

• Interview Coordination: Independently scheduling interviews with candidates, ensuring a positive Candidate Experience
• Internal Partnership: Maintaining constant contact with recruiters and hiring managers to ensure efficient process organization and information flow
• Job Posting: Actively posting job openings on external job boards
• Coordination of Training Logistics: Operationally supporting training processes- from booking dates and managing attendance lists to collecting feedback from participants
• Onboarding Process Management: Co-leading and supervising the systemic part of general and leadership onboarding, ensuring every new hire has a smooth start in the organization
• Administration of Learning Platforms (LMS & Coursera): Managing access, assigning training, and ensuring the course catalog is up-to-date on Allegro’s key development platforms
• Ticket Management: Providing professional support within the ticketing system, ensuring the timely fulfillment of requests from the business and the HR team
• Standard Maintenance: Ensuring data accuracy within HR systems and supporting ongoing operational projects
• You have a background in administration: Ideally with experience in HR processes.
• You are detail-oriented: You take pride in being meticulous and feel comfortable handling large volumes of data with high accuracy
• You are a linguist at heart: Your English is at an upper-intermediate level or higher (min. B2), Polish (min. C1)
• You are tech-savvy: You are proficient in MS Office or Google Workspace, with a solid command of Excel and Word
• You are a team player: You have great communication skills and genuinely enjoy collaborating with others to achieve common goals

Job description

Interview Coordination

• Interview Coordination: Independently scheduling interviews with candidates, ensuring a positive Candidate Experience
• Internal Partnership: Maintaining constant contact with recruiters and hiring managers to ensure efficient process organization and information flow
• Job Posting: Actively posting job openings on external job boards

Learning and Development

• Coordination of Training Logistics: Operationally supporting training processes- from booking dates and managing attendance lists to collecting feedback from participants
• Onboarding Process Management: Co-leading and supervising the systemic part of general and leadership onboarding, ensuring every new hire has a smooth start in the organization
• Administration of Learning Platforms (LMS & Coursera): Managing access, assigning training, and ensuring the course catalog is up-to-date on Allegro’s key development platforms

Operational and System Support

• Ticket Management: Providing professional support within the ticketing system, ensuring the timely fulfillment of requests from the business and the HR team
• Standard Maintenance: Ensuring data accuracy within HR systems and supporting ongoing operational projects

This is the right job for you if

• You have a background in administration: Ideally with experience in HR processes.
• You are detail-oriented: You take pride in being meticulous and feel comfortable handling large volumes of data with high accuracy
• You are a linguist at heart: * Your English is at an upper-intermediate level or higher (min. B2), Polish (min. C1)
• You are tech-savvy: You are proficient in MS Office or Google Workspace, with a solid command of Excel and Word
• You are a team player: You have great communication skills and genuinely enjoy collaborating with others to achieve common goals

We have for you

• Flexible working hours in a hybrid model (4/1). We also have 30 days of occasional remote work
• Annual bonus based on your annual performance and company results
• Well-located offices (with e.g. fully equipped kitchens, bicycle parking, terraces full of greenery) and excellent work tools (e.g., raised desks, ergonomic chairs, interactive conference rooms)
• A wide selection of fringe benefits in a cafeteria plan - you choose what you like (e.g. medical, sports or lunch packages, insurance, purchase vouchers)
• English classes that we pay for related to the specific nature of your job
• A training budget, inter-team tourism and an internal learning platform where you will find multiple trainings
• An additional day off for volunteering, which you can use alone, with a team, or with a larger group of people connected by a common goal
• Social events for Allegro people - Spin Kilometers, Family Day, Fat Thursday, and many other occasions we enjoy

And that's just the beginning! You can read more about the benefits here

goodtobehere means that

• You will shape the future of e-commerce - creating innovative, pioneering solutions that set new market standards. We have over 21 million active buyers across 6 countries and collaborate with more than 164k Partners
• You will join a team you can always count on - we have on board top-class specialists who have sharing knowledge, experience, and best practices in their DNAWant to get to know them better? Listen to the Allegro Podcast
• You will be part of a team that always aims to stay one step ahead of the market - we act quickly, dynamically, and at the highest level, because only then we can genuinely shape the future of e-commerce
• You will build your own development path - with access to diverse business areas, large-scale international projects, internal mobility, inter-team tourism, and regular feedback from your manager, you will drive your growth
• You will see that mistakes are opportunities to learn - we believe that no matter how well we execute, we can always get better