HR Operations & Onboarding Specialist

Wabtec; Kąty Wrocławskie; On-site; PLN 60,000 - 90,000; Full time

Job summary

Wabtec is seeking an HR Administration professional to provide high‑quality support across the employee lifecycle. You will assist onboarding, changes, and offboarding, maintain data in Workday and other systems, and collaborate with payroll, HRBPs, and IT to ensure accurate, compliant HR service delivery.

This on‑site role requires Polish and English, great attention to detail, and ability to manage multiple tasks.

Qualifications

• Previous experience in HR Administration, Personnel Administration, Payroll Support, or a similar HR role.
• Good knowledge of labor law and HR administration processes.
• Experience working with HRIS systems and time & attendance platforms.
• Strong attention to detail and ability to handle confidential information.
• Excellent organizational and administrative skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong communication and interpersonal skills.
• Fluency in Polish and communicative English, both written and spoken.
• Availability to work on-site 4 days per week.

Responsibilities

• Manage HR administration activities throughout the employee lifecycle, including onboarding, employment changes, and offboarding.
• Maintain employee records and HR documentation, ensuring data accuracy in Workday and related systems.
• Support payroll, benefits, time and attendance, and absence management processes.
• Ensure compliance with labor legislation, GDPR requirements, and company policies.
• Prepare HR reports, support audits, and assist with data analysis activities.
• Coordinate with external vendors, payroll providers, and IT teams to support HR service delivery.
• Provide day-to-day support to employees and managers regarding HR policies, processes, and procedures.
• Identify opportunities for process improvements and contribute to enhancing HR systems, workflows, and data quality.

Skills

HR Administration

Attention to detail

Multitasking

Microsoft Excel

Communication skills

Polish & English

Education

Bachelor's degree in HR or related field

Tools

Workday

Comarch

Job description

Wabtec is seeking an HR Administration professional to provide high‑quality support across the employee lifecycle. You will assist onboarding, changes, and offboarding, maintain data in Workday and other systems, and collaborate with payroll, HRBPs, and IT to ensure accurate, compliant HR service delivery.

This on‑site role requires Polish and English, great attention to detail, and ability to manage multiple tasks.