HR Help Desk Administrator (Remote, Oracle EBS, Taleo) for NATO with security clearance

WLG; Warszawa; Remote; PLN 42,000 - 66,000; Full time

Job summary

Work Life Group is seeking an experienced administrative assistant to support HR services for a multinational defence organisation. The role is fully remote, handling administrative tasks across the employee lifecycle for four locations and maintaining HR records.

You will manage a high-volume HR help desk, draft staff communications, and contribute to process improvements. Strong MS Office and SharePoint skills, plus experience with Oracle EBS/Taleo or similar ATS, are required.

Qualifications

• Two years of administrative work in a large organisation, ideally in HR.
• Proficient in Microsoft Office: Excel, Outlook, PowerPoint and Word.
• Solid SharePoint experience.
• Hands-on use of HR systems such as Oracle EBS, Taleo or a similar ATS, and HR ticketing tools.

Responsibilities

• Handle administrative steps of the employee lifecycle across four locations.
• Work through a high-volume HR help desk queue with a service-minded approach.
• Draft and publish clear information for staff about HR services.
• Keep records and requests moving in HR systems and on SharePoint.
• Suggest practical improvements to office procedures and resource use.

Skills

Interpersonal communication

Organisational skills

Initiative

Team collaboration

Tools

Microsoft Office (Excel, Outlook, PowerPoint, Word)

SharePoint

HR systems (Oracle EBS, Taleo)

HR ticketing tools

Job description

Behind every hire, move and contract change there is paperwork that has to be right. This is that seat.

A multinational defence organisation with four main sites is looking for an experienced administrativeassistant to support its HR staff services, working remotely.

What you would be doing

• Handling the administrative steps of the employee lifecycle across four locations
• Working through a high-volume HR help desk queue with a service-minded, can-do approach
• Drafting and publishing clear information for staff about HR services
• Keeping records and requests moving in the HR systems and on SharePoint
• Suggesting practical improvements to office procedures and how resources are used

What you would bring

• At least two years of administrative work in a large organisation, ideally in HR
• Confident use of Microsoft Office: Excel, Outlook, PowerPoint and Word
• Solid SharePoint experience
• Hands-on use of HR systems such as Oracle EBS, Taleo or a similar ATS, and HR ticketing tools
• Experience in an HR help desk environment
• Excellent interpersonal, communication and organisational skills, and the habit of taking initiative

Why this one is worth a look

A fully remote seat inside a large international HR operation, where a tidy process makes a real difference to people.