HR Operations Assistant (Employee Lifecycle, HR Systems) for NATO with security clearance

WLG; Warszawa; Remote; PLN 67,000 - 100,000; Full time

Job summary

Work Life Group is seeking an experienced administrative assistant to support HR services in a fully remote role. You will handle administrative steps of the employee lifecycle across multiple locations and manage a high-volume HR help desk queue.

You should be proficient with Microsoft Office, SharePoint, and major HR systems like Oracle EBS or Taleo, with strong communication and organizational skills to improve processes and service delivery.

Qualifications

• At least two years of administrative work in a large organisation, ideally in HR.
• Confident use of Microsoft Office: Excel, Outlook, PowerPoint and Word.
• Solid SharePoint experience
• Hands-on use of HR systems such as Oracle EBS, Taleo or a similar ATS, and HR ticketing tools
• Experience in an HR help desk environment
• Excellent interpersonal, communication and organisational skills, and the habit of taking initiative

Responsibilities

• Handling the administrative steps of the employee lifecycle across four locations
• Working through a high-volume HR help desk queue with a service-minded, can-do approach
• Drafting and publishing clear information for staff about HR services
• Keeping records and requests moving in the HR systems and on SharePoint
• Suggesting practical improvements to office procedures and how resources are used

Skills

Administrative experience

Interpersonal skills

Communication skills

Organizational skills

Initiative

Tools

Excel

Outlook

PowerPoint

Word

SharePoint

Oracle EBS

Taleo

Job description

Behind every hire, move and contract change there is paperwork that has to be right. This is that seat.

A multinational defence organisation with four main sites is looking for an experienced administrativeassistant to support its HR staff services, working remotely.

What you would be doing

• Handling the administrative steps of the employee lifecycle across four locations
• Working through a high-volume HR help desk queue with a service-minded, can-do approach
• Drafting and publishing clear information for staff about HR services
• Keeping records and requests moving in the HR systems and on SharePoint
• Suggesting practical improvements to office procedures and how resources are used

What you would bring

• At least two years of administrative work in a large organisation, ideally in HR
• Confident use of Microsoft Office: Excel, Outlook, PowerPoint and Word
• Solid SharePoint experience
• Hands-on use of HR systems such as Oracle EBS, Taleo or a similar ATS, and HR ticketing tools
• Experience in an HR help desk environment
• Excellent interpersonal, communication and organisational skills, and the habit of taking initiative

Why this one is worth a look

A fully remote seat inside a large international HR operation, where a tidy process makes a real difference to people.