HR Administration Specialist

Schneider Electric; Warszawa; Hybrid; PLN 54,000 - 90,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Sports card

Performance bonus

Benefits cafeteria

Volunteer day

Employee referral program

Job summary

Schneider Electric in Warsaw is seeking an HR Administration Specialist to provide comprehensive administrative support to the HR team, ensure policy compliance, and handle sensitive employee data in a fast‑moving environment.

You will work in a hybrid setup (2 days in the office, 3 days remote), collaborate across regions, and contribute to HR projects while using English and French daily. This role offers onboarding trainings, career development, and a broad benefits program.

Qualifications

• Experience in HR administration or a similar role with understanding of HR processes.
• Proficiency in HRIS systems and Microsoft Office Suite.
• Excellent organizational skills and ability to prioritize tasks.
• Attention to detail and data accuracy.
• Strong verbal and written communication skills.

Responsibilities

• Manage and maintain HR records, databases, and personnel files.
• Process HR documentation, including contracts, onboarding, benefits, and data updates.
• Coordinate and assist with employee offboarding processes.
• Handle confidential employee information in line with GDPR.
• Collaborate with HR team for smooth HR processes and procedures.
• Support HR projects, policy development, and system enhancements.
• Assist with HR software implementation and maintenance.
• Generate and analyze HR reports for data accuracy.
• Stay updated on employment laws and compliance.
• Demonstrate leadership potential and coordinate HR activities in a dedicated region.

Skills

English (advanced)

French (advanced)

HR administration

HRIS

Microsoft Office

Organizational skills

Attention to detail

Communication skills

Confidentiality

Leadership potential

Team collaboration

Tools

HRIS systems

Microsoft Office Suite

Job description

IMPACT starts with us. Be an Impact Maker.

At Schneider Electric, you will contribute to solving the climate crisis and accelerating the energy transformation that our planet urgently needs. You will work among colleagues with diverse personal and professional experiences, united by a vision of a better world.

Location & commitments:

• Warsaw (office at Konstruktorska Street),
• Hybrid work model, (2 days in the office, 3 days home-office)
• Full-time employment contract,
• Smart onboarding with access to e‑learning and internal knowledge platforms,
• CSR & sustainability projects – make a real impact,
• Clear growth path – we support your ambitions with an individual development plan.

Your IMPACT:

HR Administration Specialist is responsible for providing comprehensive HR administrative support, ensuring compliance with HR policies, and facilitating effective communication within the HR team. This role requires proficiency in both English and French and involves handling sensitive employee information while contributing to HR projects and initiatives.

Responsibilities:

• Manage and maintain HR records, databases, and personnel files.
• Process HR documentation, including contracts, onboarding, benefits, and data updates.
• Coordinate and assist with employee offboarding processes.
• Handle confidential employee information in line with GDPR.
• Collaborate with HR team for smooth HR processes and procedures.
• Support HR projects, policy development, and system enhancements.
• Assist with HR software implementation and maintenance.
• Generate and analyze HR reports, ensuring data accurace.
• Stay updated on employment laws, ensuring compliance.
• Demonstrate leadership potential and coordinate HR activities in a dedicated region.

Your Profile:

• English and French advanced language skills and proficiency in additional languages is an asset.
• Experience in HR administration or a similar role, with a demonstrated understanding of HR processes and best practices.
• Proficiency in HRIS systems and Microsoft Office Suite.
• Excellent organizational skills and ability to prioritize tasks effectively.
• Exceptional attention to detail and commitment to data accuracy.
• Excellent verbal and written communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Strong analytical and problem-solving abilities.
• Leadership potential and a desire to grow into a coordination role.
• Ability to work collaboratively in a team environment and across different regions.

Languages:

• Fluency in English and French
• Proficiency in additional languages is an asset.

Our Offer:

• EXCITING JOB in an international company, which is leading the Digital Transformation of Energy Management and Automation, with significant market share,
• DEVELOPMENT - the opportunity to gain valuable work experience in a supportive team of professionals,
• ONBOARDING TRAININGS to help you find your way in our company,
• WIDE CHOICE OF BENEFITS - private medical care, life insurance, sports card, performance bonus, benefits cafeteria with the possibility to exchange points for selected products or services,
• BENEFITS FOR EMPLOYEES’ CHILDREN from the company's social fund,
• ADDITIONAL FAMILY LEAVE - for the birth of a child or adoption, to care for a family member or for bereavement (additional leave beyond the terms of labor law),
• PROJECT WORK OPPORTUNITY (e.g., ambassador programme, mentoring, digitisation projects),
• DIVERSE TEAM - working in a diverse team and the opportunity to use foreign languages in your daily work,
• ACCESS TO TRAINING PLATFORM - training tailored to your needs and career goals,
• RECOGNITION - points that can be exchanged for various products and services,
• PARTICIPATION IN CSR or SUSTAINABILITY PROJECTS - 1 fully paid volunteer day per year,
• EMPLOYEE REFERRAL PROGRAM - have a say in who you work with and get an attractive financial bonus,
• NO FORMAL DRESS CODE - we welcome people as they are and see diversity as a value to the company.

At Schneider, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work.

Our Total Rewards is our way of saying: “We see you. We value you”. It’s more than just pay and benefits- it’s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker.

Schneider Electric is there when it matters most to you

Our Total Rewards package outlines all the benefits and support you’ll enjoy as part of the Schneider Electric team:

Care for Yourself and Your Family. We ensure you feel secure with benefits that help you and your family thrive: health and life insurance, paid time off, parental and care leave, flexible work options, support for chronic conditions, and confidential counseling for life’s challenges.

Invest and Plan Your Future. We help you plan and invest for the future with competitive pay and programs: your base salary, short-term incentives or sales incentives, opportunities to own company shares, and pension saving matching contribution.

Grow Your Skills and Career. We commit to helping you grow with ongoing performance and development conversations, Senior Talent Program, global career opportunities, access to our Schneider Career Hub for new positions, projects, and mentors, and learning platforms like Coursera to equip you with the skills for today and tomorrow.

Team Up in the Workplace. We encourage teaming up through project opportunities on the Schneider Career Hub, smart ways to collaborate, celebrating contributions via a recognition program, sharing your voice in our engagement survey, and fostering an inclusive, caring workplace.

Support Your Community. We make a difference in your community with volunteer leave, programs through the Schneider Electric Foundation, and initiatives that support youth education.

Looking to make an IMPACT with your career?

When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values – Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork – starts with us.

IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.

We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.

€40 billion global revenue

+9% organic growth

150 000+ employees in 100+ countries

Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.

At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here

Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.