Fleet Administration Specialist (Fuel & Mobility Services).

Schneider Electric; Poland; Hybrid; PLN 90,000 - 120,000; Full time

Job summary

Schneider Electric in Warsaw is seeking a Fleet Administrator for Fuel Cards, Toll Badges and EV Charging Cards. You will join the Fleet Management team to ensure efficient administration and lifecycle management across multiple countries.

The role covers creation, ordering, configuration, distribution, and maintenance of fleet cards, working with internal stakeholders, suppliers, and service providers to ensure service continuity, data accuracy, and strong user support.

Qualifications

• Advanced French and English language skills (written and spoken).
• Experience in administration, fleet management, customer service, shared services, or a similar operational support role.
• Strong attention to detail and ability to maintain accurate records and databases.
• Excellent organizational skills with the ability to prioritize activities and manage multiple tasks simultaneously.
• Customer-oriented mindset with a strong focus on service quality.
• Proficiency in Microsoft Office applications, particularly Excel.
• Experience working with fleet management systems or other administrative tools is an advantage.
• Strong communication and stakeholder management skills.
• Analytical mindset with strong problem-solving abilities.
• Ability to work independently while collaborating effectively within an international team.
• Ability to handle sensitive information with professionalism and discretion.
• Continuous improvement mindset and willingness to optimize processes.

Responsibilities

• Manage the end-to-end administration of fuel cards, toll badges, and EV charging cards.
• Process requests for new cards and badges, ensuring proper validation and authorization before issuance.
• Coordinate with suppliers and service providers to order, activate, renew, replace, or terminate fleet-related services.
• Maintain accurate records and databases, ensuring data quality and traceability of all operations.
• Monitor the lifecycle of cards and badges, ensuring compliance with internal fleet policies and procedures.
• Handle user requests related to lost, stolen, damaged, or malfunctioning cards and badges.
• Organize the recovery and deactivation of cards and badges when vehicles are returned or employees leave the organization.
• Perform regular controls and audits to identify non-compliant usage, anomalies, or potential risks.
• Support internal and external audit activities by preparing required documentation and reports.
• Monitor service performance and contribute to issue resolution and continuous process improvement.
• Generate, maintain, and analyze reports related to fleet services and key performance indicators.
• Act as the first point of contact for internal users, providing guidance and support regarding fleet-related services.
• Build and maintain strong relationships with suppliers and stakeholders.
• Support fleet-related projects, process improvements, and system enhancements within your area of responsibility.
• Provide backup support for other Fleet Team activities when required.

Skills

Advanced French

Advanced English

Administration

Fleet management

Customer service

Shared services

Attention to detail

Organizational skills

Multitasking

Stakeholder management

Analytical mindset

Discretion

Tools

Excel

Microsoft Office

Fleet management systems

Job description

IMPACT starts with us. Be an Impact Maker.

At Schneider Electric, you will contribute to solving the climate crisis and accelerating the energy transformation that our planet urgently needs. You will work among colleagues with diverse personal and professional experiences, united by a vision of a better world.

Location & commitments:

• Warsaw (office at Konstruktorska Street),
• Hybrid work model, (2 days in the office, 3 days home-office)
• Full-time employment contract,
• Smart onboarding with access to e-learning and internal knowledge platforms,
• CSR & sustainability projects – make a real impact,
• Clear growth path – we support your ambitions with an individual development plan.

Your IMPACT:

As a Fleet Administrator for Fuel Cards, Toll Badges and EV Charging Cards, you will join our Fleet Management team and play a key role in ensuring the efficient administration and lifecycle management of fleet-related services across multiple countries.

In this position, you will be responsible for managing the creation, ordering, configuration, distribution, and maintenance of fuel cards, toll badges, and electric vehicle charging cards. You will work closely with internal stakeholders, suppliers, and service providers to ensure service continuity, data accuracy, compliance with company policies, and a high level of user support.

Your contribution will help optimize fleet operations, improve user experience, and ensure effective control of fleet-related services across the organization.

Your Responsibilities:

• Manage the end-to-end administration of fuel cards, toll badges, and EV charging cards.
• Process requests for new cards and badges, ensuring proper validation and authorization before issuance.
• Coordinate with suppliers and service providers to order, activate, renew, replace, or terminate fleet-related services.
• Maintain accurate records and databases, ensuring data quality and traceability of all operations.
• Monitor the lifecycle of cards and badges, ensuring compliance with internal fleet policies and procedures.
• Handle user requests related to lost, stolen, damaged, or malfunctioning cards and badges.
• Organize the recovery and deactivation of cards and badges when vehicles are returned or employees leave the organization.
• Perform regular controls and audits to identify non-compliant usage, anomalies, or potential risks.
• Support internal and external audit activities by preparing required documentation and reports.
• Monitor service performance and contribute to issue resolution and continuous process improvement.
• Generate, maintain, and analyze reports related to fleet services and key performance indicators.
• Act as the first point of contact for internal users, providing guidance and support regarding fleet-related services.
• Build and maintain strong relationships with suppliers and stakeholders.
• Support fleet-related projects, process improvements, and system enhancements within your area of responsibility.
• Provide backup support for other Fleet Team activities when required.

Your Profile

• Advanced French and English language skills (written and spoken).
• Experience in administration, fleet management, customer service, shared services, or a similar operational support role.
• Strong attention to detail and ability to maintain accurate records and databases.
• Excellent organizational skills with the ability to prioritize activities and manage multiple tasks simultaneously.
• Customer-oriented mindset with a strong focus on service quality.
• Proficiency in Microsoft Office applications, particularly Excel.
• Experience working with fleet management systems or other administrative tools is an advantage.
• Strong communication and stakeholder management skills.
• Analytical mindset with strong problem-solving abilities.
• Ability to work independently while collaborating effectively within an international team.
• Ability to handle sensitive information with professionalism and discretion.
• Continuous improvement mindset and willingness to optimize processes.

Our Offer:

• EXCITING JOB in an international company, which is leading the Digital Transformation of Energy Management and Automation, with significant market share,

• DEVELOPMENT - the opportunity to gain valuable work experience in a supportive team of professionals,

• ONBOARDING TRANINGS to help you find your way in our company,

• WIDE CHOICE OF BENEFITS - private medical care, life insurance, sports card, performance bonus, benefits cafeteria with the possibility to exchange points for selected products or services,

• BENEFITS FOR EMPLOYEES’ CHILDREN from the company's social fund,

• ADDITIONAL FAMILY LEAVE - for the birth of a child or adoption, to care for a family member or for bereavement (additional leave beyond the terms of labor law),

• PROJECT WORK OPPORTUNITY (e.g., ambassador programme, mentoring, digitisation projects),

• DIVERSE TEAM - working in a diverse team and the opportunity to use foreign languages in your daily work,

• ACCESS TO TRAINING PLATFORM - training tailored to your needs and career goals,

• RECOGNITION - points that can be exchanged for various products and services,

• PARTICIPATION IN CSR or SUSTAINABILITY PROJECTS - 1 fully paid volunteer day per year,

• EMPLOYEE REFERRAL PROGRAM - have a say in who you work with and get an attractive financial bonus,

• NO FORMAL DRESS CODE - we welcome people as they are and see diversity as a value to the company.

At Schneider, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work.

Our Total Rewards is our way of saying: “We see you. We value you”. It’s more than just pay and benefits- it’s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker.

Schneider Electric is there when it matters most to you

Our Total Rewards package outlines all the benefits and support you’ll enjoy as part of the Schneider Electric team:

Care for Yourself and Your Family. We ensure you feel secure with benefits that help you and your family thrive: health and life insurance, paid time off, parental and care leave, flexible work options, support for chronic conditions, and confidential counseling for life’s challenges.

Invest and Plan Your Future. We help you plan and invest for the future with competitive pay and programs: your base salary, short-term incentives or sales incentives, opportunities to own company shares, and pension saving matching contribution.

Grow Your Skills and Career. We commit to helping you grow with ongoing performance and development conversations, Senior Talent Program, global career opportunities, access to our Schneider Career Hub for new positions, projects, and mentors, and learning platforms like Coursera to equip you with the skills for today and tomorrow.

Team Up in the Workplace. We encourage teaming up through project opportunities on the Schneider Career Hub, smart ways to collaborate, celebrating contributions via a recognition program, sharing your voice in our engagement survey, and fostering an inclusive, caring workplace.

Support Your Community. We make a difference in your community with volunteer leave, programs through the Schneider Electric Foundation, and initiatives that support youth education.

Looking to make an IMPACT with your career?

When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values – Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork – starts with us.

IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.

We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.

€40 billion global revenue
+9% organic growth
150 000+ employees in 100+ countries

You must submit an online application to be considered for any position with us. This position will be posted until filled.

Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.

At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here

Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.