German-Speaking Executive Assistant & Ops Coordinator

Tech Economy; Warszawa; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work model

International exposure

Job summary

Bain’s Global Business Services Center in Warsaw seeks a Managers’ Assistant to provide high-quality administrative support to senior leaders across Europe, the Middle East, and Africa. You’ll manage calendars, travel, and meetings while collaborating with native German-speaking stakeholders in a dynamic, international setting.

Ideal candidates have strong German and English skills, excellent organization, and a proactive, solution-oriented mindset in a fast-paced hybrid environment.

Qualifications

• Proficient in German and English, both written and spoken.
• Confident communicating with senior stakeholders in a professional environment.
• Strong organizational skills with ability to manage multiple priorities.
• Proactive, positive, and solution-oriented in approach.
• Comfortable working independently in a fast-changing hybrid environment.

Responsibilities

• Manage busy calendars and coordinate complex meetings across multiple time zones.
• Plan and coordinate travel arrangements and related documentation.
• Support senior leaders and stakeholders with CRM/digital mailing systems.
• Build trusted relationships with leaders and teams across locations.

Skills

German language

English language

Calendar management

Travel logistics

Relationship management

Education

Bachelor’s or Master’s degree preferred

Tools

Microsoft Outlook

Lotus Notes

Google Calendar

Job description

Bain’s Global Business Services Center in Warsaw seeks a Managers’ Assistant to provide high-quality administrative support to senior leaders across Europe, the Middle East, and Africa. You’ll manage calendars, travel, and meetings while collaborating with native German-speaking stakeholders in a dynamic, international setting.

Ideal candidates have strong German and English skills, excellent organization, and a proactive, solution-oriented mindset in a fast-paced hybrid environment.