Manager Assistant with German

Tech Economy; Warszawa; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Hybrid work model

International exposure

Job summary

Bain’s Global Business Services Center in Warsaw seeks a Managers’ Assistant to provide high-quality administrative support to senior leaders across Europe, the Middle East, and Africa. You’ll manage calendars, travel, and meetings while collaborating with native German-speaking stakeholders in a dynamic, international setting.

Ideal candidates have strong German and English skills, excellent organization, and a proactive, solution-oriented mindset in a fast-paced hybrid environment.

Qualifications

• Proficient in German and English, both written and spoken.
• Confident communicating with senior stakeholders in a professional environment.
• Strong organizational skills with ability to manage multiple priorities.
• Proactive, positive, and solution-oriented in approach.
• Comfortable working independently in a fast-changing hybrid environment.

Responsibilities

• Manage busy calendars and coordinate complex meetings across multiple time zones.
• Plan and coordinate travel arrangements and related documentation.
• Support senior leaders and stakeholders with CRM/digital mailing systems.
• Build trusted relationships with leaders and teams across locations.

Skills

German language

English language

Calendar management

Travel logistics

Relationship management

Education

Bachelor’s or Master’s degree preferred

Tools

Microsoft Outlook

Lotus Notes

Google Calendar

Job description

What Makes Us a Great Place To Work

We are proud to be consistently recognized as one of the world’s best places to work. We are currently the top ranked consulting firm on Glassdoor’s Best Places to Work list and have earned the #1 overall spot a record seven times. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

What Makes Us a Great Place To Work

We are proud to be consistently recognized as one of the world’s best places to work. We are currently the top ranked consulting firm on Glassdoor’s Best Places to Work list and have earned the #1 overall spot a record seven times. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

Who You’ll Work With

You’ll be part of our Global Business Services Center in Warsaw, which delivers high-quality support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. In this role, you’ll work closely with senior stakeholders, including native German-speaking stakeholders and teams, supporting them in a dynamic, international environment. You’ll join a collaborative, positive, and inclusive team that values trust, responsiveness, and continuous development. This is a great opportunity to use your German language skills in a meaningful, business-facing role while building strong relationships across Bain’s global network. Our culture is built on trust, openness, and mutual respect, with a strong focus on inclusion and initiatives that bring this to life in everyday work.

WHERE YOU’LL FIT WITHIN THE TEAM

As a Manager’s Assistant, you’ll provide high-quality administrative support to several senior Bain leaders and, where needed, their broader teams. This is a fast-paced, high-trust role for someone who enjoys being at the center of the action, solving problems, and helping senior stakeholders stay focused on their priorities. You’ll play an important role in keeping day-to-day operations running smoothly across calendars, travel, meetings, and workflows. For someone with strong German and English skills, this is an opportunity to work closely with senior, often native German-speaking stakeholders and build experience in a professional, international setting. You’ll also be part of a collaborative Manager’s Assistant and Executive Assistant community where people actively support one another across locations and teamwork is part of how we work every day.

What You’ll Do

Calendar management

• Manage busy and frequently changing calendars with a proactive, solution-oriented approach
• Coordinate and reschedule complex meetings and travel plans, often at short notice
• Handle extensive internal and external meeting scheduling across multiple stakeholders and time zones
• Build and maintain effective working relationships with key senior stakeholders and external contacts

Travel And Logistics

• Coordinate complex travel arrangements in partnership with our travel provider
• Manage visa applications and other travel documentation accurately and on time
• Anticipate travel needs and help ensure smooth execution of plans
• Provide logistical and administrative support for meetings, conferences, and workshops
• Use tools such as PowerPoint, Word, Excel, and online research to support day-to-day needs

Relationship Management

• Build strong, trust-based relationships with leaders, colleagues, and contacts at all levels, both internally and externally
• Support German-speaking stakeholders with professionalism, responsiveness, and attention to detail
• Follow best practices when using CRM and digital mailing systems, ensuring contact data is accurate and maintained in line with global standards
• Contribute to team initiatives and help foster collaboration, team spirit, and shared impact

Expenses

• Process time and expense submissions accurately and on time
• Manage complex expenses, including bank statement reconciliation and foreign currency receipts

About You

• Proficient in German and English, both written and spoken
• Confident communicating with senior stakeholders in a professional environment
• Strong organizational skills, with the ability to manage multiple priorities accurately and efficiently
• Proactive, positive, and solution-oriented in your approach
• Comfortable working independently in a fast-changing hybrid environment
• Strong interpersonal, communication, and listening skills
• Able to build trusted working relationships, including in a hybrid setting
• Experienced using Microsoft Outlook, Lotus Notes, or Google Calendar
• Prior experience in a demanding professional environment
• Bachelor’s or Master’s degree preferred

What We Offer

• The opportunity to use your German language skills every day in a truly international business environment
• Close collaboration with senior, often native German-speaking stakeholders
• Strong international exposure across offices in Europe, the Middle East, and Africa
• A highly collaborative, supportive, and inclusive team environment
• A role that goes beyond administration and offers real coordination, ownership, and relationship-building responsibility
• The chance to contribute to team initiatives and help foster collaboration, team spirit, and shared impact
• Meaningful exposure to high-level business operations and the opportunity to build strong connections across Bain’s global network

WORKING MODEL

This role is based in GBS Warsaw and follows a hybrid working model, with a minimum expectation of two days per week in the office. Working model details will be confirmed as part of the recruiting process.