French-Speaking Junior HR Admin Specialist - Global Growth

AB Volvo; Wrocław; On-site; PLN 61,000 - 95,000; Full time

Job summary

Volvo Group in Poland seeks a Junior HR Administration Specialist with French to join our French-speaking Country Operations team in Wrocław. You will support standard employee lifecycle processes, data entry, and cross-functional coordination to ensure accurate HR administration and compliant records.

You will work with SAP HR, SuccessFactors, and other digital tools, developing through on-the-job training and collaboration with payroll, HR, and IT colleagues.

Qualifications

• Advanced proficiency in French and good command of English.
• Interest in building a career in HR administration; previous HR, customer service, administration, or shared services experience is welcome but not required.
• Confidence using MS Office, especially Excel, and willingness to learn SAP HR, SuccessFactors, AskHR, and other digital tools.
• Basic understanding of HR administration, labor law, employee lifecycle processes, or data privacy is an advantage, but full training will be provided.
• Strong attention to detail and care when working with employee data and confidential information.
• Good organization, accountability, and the ability to follow instructions, prioritize assigned tasks, and meet deadlines.
• Clear communication, customer focus, and willingness to collaborate with colleagues across teams.
• Curiosity, openness to feedback, and motivation to learn new processes, systems, and ways of working.
• A proactive approach to routine problem solving, including checking details, asking questions early, and escalating when needed.

Responsibilities

• Provide HR administration support in standard, predefined employee lifecycle processes, following work instructions, policies, applicable regulations, and data privacy requirements.
• Process routine HR transactions such as hiring, employee data changes, contract renewals, trainee administration, and termination activities, with guidance from experienced colleagues when needed.
• Prepare standard employment documents, letters, trackers, and basic data extracts for internal and external stakeholders.
• Enter, check, and maintain employee data in SuccessFactors, SAP HR, AskHR, and other HR systems, ensuring accuracy, completeness, and confidentiality.
• Respond clearly and on time to standard requests from employees, managers, HR colleagues, and external partners, using approved information and escalation paths.
• Collaborate with HR, payroll, and IT colleagues to support end-to-end case completion and proper information flow.
• Investigate routine issues using defined steps, document outcomes, and ask for support or elevate when the situation goes beyond standard procedures.
• Suggest small improvements that can simplify work, reduce errors, or improve the employee and manager experience.
• Learn how accurate HR administration supports payroll, compliance, reporting, and business continuity.

Skills

French proficiency

English proficiency

MS Excel

Tools

SAP HR

SuccessFactors

AskHR

Job description

Volvo Group in Poland seeks a Junior HR Administration Specialist with French to join our French-speaking Country Operations team in Wrocław. You will support standard employee lifecycle processes, data entry, and cross-functional coordination to ensure accurate HR administration and compliant records.

You will work with SAP HR, SuccessFactors, and other digital tools, developing through on-the-job training and collaboration with payroll, HR, and IT colleagues.