Freelance Project Manager

Pubgenius; Warszawa; Remote; PLN 83,000 - 124,000; Part time

Benefits offered by this job

Fully remote from anywhere

Hourly-based compensation

Flexible working hours

Async-friendly culture

Learning & Development opportunities

Job summary

PubGENIUS is a global React/Next.js agency and Ad Tech startup seeking an experienced Freelance Project Manager to run client engagements from first conversation to final delivery.

This part-time, hourly-based contractor role offers fully remote work, flexible hours, and the chance to manage multiple projects across industries with distributed teams. You will lead discovery, scope, and Agile ceremonies, ensuring solutions meet business goals.

Qualifications

• Bachelor's degree in Project Management, Business, or related field.
• At least 4 years PM experience in a digital agency environment.
• Presales experience: proposals, scoping, discovery workshops.
• Understanding of how digital products are built with a product mindset.
• Experience managing backlogs and Agile delivery.
• Comfort challenging client requirements and managing multiple projects.
• Experience with distributed international teams.

Responsibilities

• Manage multiple client projects across industries and time zones, keeping scope, timelines, and budgets on track.
• Define project scope, deliverables, and success criteria with clients from engagement start.
• Lead the discovery phase with new clients to understand business needs before work begins.
• Break down complex requirements into iterations for the engineering team.
• Own and maintain project documentation, backlogs, and roadmaps for alignment.
• Run Agile ceremonies, including sprint planning, backlog grooming, retrospectives, and reviews.
• Communicate status, risks, and decisions to clients regularly.
• Scope and price new engagements, contribute to proposals, support presales.

Skills

Project management

Client management

Agile processes

Backlog management

User stories

Proposal writing

Stakeholder communication

Education

Bachelor's degree in PM

Tools

Jira

Notion

Linear

Job description

pubGENIUS is a React.js + Next.js agency and Ad Tech startup building products for clients across the US and Europe. We are a global team spread across more than 15 countries. We specialize in AI, fintech, Ad Tech, igaming, and healthcare, with work in e-commerce as well. We are looking for an experienced Freelance Project Manager who has strong product management instincts and knows how to run client engagements from first conversation to final delivery.

This is a part-time, hourly-based contractor role, offering flexibility for an experienced Project Manager who is looking to work with a global digital agency on a freelance basis.

This is not a purely administrative project management role. We need someone who understands how digital products are built, can challenge requirements, run discovery, and make sure what gets shipped actually solves the right problem for the client.

What You'll Do

• Manage multiple client projects simultaneously across different industries and time zones, keeping scope, timelines, and budgets on track.
• Work with clients to define project scope, deliverables, and success criteria from the very start of an engagement.
• Lead the discovery phase with new clients, asking the right questions to understand their business needs before anything gets built.
• Break down complex requirements into manageable iterations that the engineering team can execute against.
• Own and maintain project documentation, backlogs, and roadmaps to keep everyone aligned throughout delivery.
• Run Agile ceremonies, including sprint planning, backlog grooming, retrospectives, and reviews.
• Keep clients informed with regular, clear updates on project status, risks, and decisions.
• Scope and price new engagements, contribute to project proposals, and support the presales process.
• Work closely with design, engineering, and QA to make sure delivered features meet client expectations and real user needs.
• Monitor project health using relevant KPIs and flag risks before they become problems.
• Test completed features to verify they meet the agreed requirements before delivery.

• Bachelor's degree in Project Management, Business, or a related field.
• At least 4 years of project management experience in a digital agency environment.
• Hands-on experience with the presales process including writing proposals, scoping projects, and running discovery workshops.
• Strong understanding of how digital products are built and a product management mindset to go with it.
• Experience managing backlogs, writing user stories, and working within an Agile delivery process.
• Comfort challenging client requirements and advocating for solutions that solve the actual business problem.
• Proven ability to manage multiple projects and clients at the same time without dropping the ball.
• Background in Web3/DeFi, fintech, healthcare, or e-commerce is a strong plus.
• Familiarity with project and product management tools such as Jira, Notion, Linear, or similar.
• Ability work across US and European time zones.
• Fluent English at C1 level or above with strong written and verbal communication skills for client-facing work.
• Experience working with distributed international teams across multiple countries and time zones.

Core Skills

• End to end project delivery in an agency setting
• Client relationship management and expectation setting
• Discovery, scoping, and proposal writing
• Backlog management, user stories, and Agile ceremonies
• Product thinking and requirements validation
• Budget and timeline management
• Clear communication with both technical teams and non-technical clients
• Ability to work across cultures and international teams

• Fully remote from anywhere
• Hourly-based compensation
• Flexible working hours and an async-friendly culture
• Learning & Development opportunities

pubGENIUS is an Equal Opportunity Employer. Employment decisions are based on merit, competence, and qualifications and will not be influenced by race, age, color, gender, religion, national origin or ethnicity, veteran status, sexual orientation, marital status, gender identity, or any other legally protected status.