Facility & Administration Supervisor – Remote

EY; Katowice; Hybrid; PLN 120,000 - 180,000; Full time

Job summary

EY Global Delivery Services Poland, Katowice office, seeks an experienced Facility and Administration Supervising Associate to oversee day-to-day office operations and coordinate administrative projects within the Workplace Enablement Services (WES) team. This hands-on role offers independence at the start and a chance to shape the local WES team while gaining broader exposure in a large, multi-country organization.

2 days in office / 3 days remote.

Qualifications

• 5+ years of experience in facility and administration management.
• Proven experience in a supervisory, coordination-focused or similar role.
• Very good command of spoken and written English.
• Experience in employee benefit car fleet administration, payroll-related settlements or leasing vendor invoice coordination will be an advantage.
• Strong customer service mindset and ability to build effective working relationships with internal stakeholders and external vendors.
• Good presentation, leadership, problem-solving, analytical and listening skills.
• Superior interpersonal and communication skills.
• Ability to set priorities and organize your own working time will be an important success factor in this role.
• Innovative thinking and openness to change management opportunities.
• A proactive, detail-oriented approach combined with a big-picture perspective and a creative mindset will be an advantage.

Responsibilities

• Supervising and coordinating day-to-day facility and administration operations in the Katowice office, including maintenance activities, priorities and deadlines, to ensure a safe and efficient working environment.
• Organizing local workflows, coordinating delegated tasks and, as the team develops, supporting onboarding, feedback and day-to-day coordination of additional team members.
• Managing facility and administration vendors and supporting projects in administration and facility areas.
• Coordinating reception-related services and daily office support activities, where applicable.
• Cooperating closely with internal departments and business stakeholders to support corporate meetings, visits, local events and other facility and administration projects.
• Supporting selected administration processes related to the employee benefit car fleet, including payroll-related settlements and coordination of leasing vendor invoices.
• Providing workplace-specific onboarding and instruction for new joiners and relevant office users, in line with internal procedures and local requirements.
• Supporting the WES Team Manager by providing operational insights and updates to the business.

Skills

Facility management

Supervisory experience

English proficiency

Vendor coordination

Stakeholder management

Job description

EY Global Delivery Services Poland, Katowice office, seeks an experienced Facility and Administration Supervising Associate to oversee day-to-day office operations and coordinate administrative projects within the Workplace Enablement Services (WES) team. This hands-on role offers independence at the start and a chance to shape the local WES team while gaining broader exposure in a large, multi-country organization.

2 days in office / 3 days remote.