Facility and Administration Supervising Associate

Ernst & Young Advisory Services Sdn Bhd; Katowice; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

EY Global Delivery Services Poland (EY GDS Poland) is seeking a Facility and Administration Supervising Associate in Katowice. You will supervise the daily facility and administration functions, coordinate vendors, and support onboarding as the team grows within a large multinational structure.

The role requires 5+ years in facility/administration management, strong English, and the ability to collaborate with internal stakeholders and external vendors.

Qualifications

• 5+ years of experience in facility and administration management.
• Very good command of spoken and written English.
• Experience in employee benefit car fleet administration, payroll-related settlements or leasing vendor invoice coordination is a plus.

Responsibilities

• Supervising day-to-day facility and admin operations in Katowice, coordinating maintenance and priorities.
• Organizing local workflows and onboarding support as the team grows.
• Managing vendors and supporting facility/admin projects.
• Coordinating reception services and daily office support.
• Working with internal teams to support meetings, visits and events.
• Supporting employee car fleet administration and payroll settlements.
• Onboarding new joiners and office users per procedures.
• Providing operational insights to the WES Team Manager.

Skills

Facility management

Supervisory experience

English proficiency

Office administration

Vendor coordination

Job description

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Facility and Administration Supervising Associate

Other locations: Primary Location Only

Date: 24 Aug 2026

Requisition ID: 1737621

Facility and Administration Supervising Associate

Location: Katowice - 2 days in office / 3 days remote

Let us introduce you the job offer by EY GDS Poland – a member of the global integrated service delivery center network by EY.

EY Global Delivery Services means 90 000 professionals providing IT, HR, finance, project management and strategic business services globally to EY member firms. In addition, we deliver support and solutions to clients from all over the world. We’re showing how better questions help us build a better working world. We do it with great people who know how to team. Our values influence the way we work with each other and how we serve our Clients.

The opportunity

We are looking for a candidate for the Facility and Administration Supervising Associate position within the Workplace Enablement Services (WES) team in the dynamically developing EY Global Delivery Services Poland office in Katowice. This is a hands‑on role requiring a high level of independence at the initial stage, with the opportunity to help shape and coordinate the local WES team as it develops over time. This role offers the chance to broaden your experience in facility management and administration while working in a large, multi‑country organization.

Your key responsibilities

You will be responsible for supervising and coordinating the day‑to‑day maintenance of the office space and associated equipment. In this role, you will also coordinate administration projects, processes, policies and procedures, while helping to maintain a safe and effective working environment.

As part of the WES team, you will be responsible for:

• Supervising and coordinating day‑to‑day facility and administration operations in the Katowice office, including maintenance activities, priorities and deadlines, to ensure a safe and efficient working environment.


• Organizing local workflows, coordinating delegated tasks and, as the team develops, supporting onboarding, feedback and day‑to‑day coordination of additional team members.


• Managing facility and administration vendors and supporting projects in administration and facility areas.


• Coordinating reception‑related services and daily office support activities, where applicable.


• Cooperating closely with internal departments and business stakeholders to support corporate meetings, visits, local events and other facility and administration projects.


• Supporting selected administration processes related to the employee benefit car fleet, including payroll‑related settlements and coordination of leasing vendor invoices.


• Providing workplace‑specific onboarding and instruction for new joiners and relevant office users, in line with internal procedures and local requirements.


• Supporting the WES Team Manager by providing operational insights and updates to the business.

Skills and attributes for success

• 5+ years of experience in facility and administration management.


• Proven experience in a supervisory, coordination‑focused or similar role.


• Very good command of spoken and written English.


• Experience in employee benefit car fleet administration, payroll‑related settlements or leasing vendor invoice coordination will be an advantage.


• Strong customer service mindset and ability to build effective working relationships with internal stakeholders and external vendors.


• Good presentation, leadership, problem‑solving, analytical and listening skills.


• Superior interpersonal and communication skills.


• Ability to set priorities and organize your own working time will be an important success factor in this role.


• Innovative thinking and openness to change management opportunities.


• A proactive, detail‑oriented approach combined with a big‑picture perspective and a creative mindset will be an advantage.

What we look for

We are looking for a professional with solid knowledge and experience in facility management and administration. Experience in a similar role, especially in a dynamic corporate environment, will be highly valued.

What we offer

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across nine locations – Argentina, Hungary, India, the Philippines, Poland, Sri Lanka, Mexico, Spain and the United Kingdom – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well‑known brands from across the globe. We’ll introduce you to an ever‑expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.


• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.


• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.


• Diverse and inclusive culture:You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

About EY

EY | Building a better working world

EY exists to build a better working world, helping to create long‑term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

The exceptional EY experience. It’s yours to build.

In compliance with the requirements of the Whistleblower Protection Act, our company has established the Procedure for reporting breaches of law and undertaking appropriate follow‑up actions. Any misconduct should be reported through the EY Ethics Hotline.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.

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