Facility and Administration Supervising Associate

EY; Katowice; Hybrid; PLN 120,000 - 180,000; Full time

Job summary

EY Global Delivery Services Poland, Katowice office, seeks an experienced Facility and Administration Supervising Associate to oversee day-to-day office operations and coordinate administrative projects within the Workplace Enablement Services (WES) team. This hands-on role offers independence at the start and a chance to shape the local WES team while gaining broader exposure in a large, multi-country organization.

2 days in office / 3 days remote.

Qualifications

• 5+ years of experience in facility and administration management.
• Proven experience in a supervisory, coordination-focused or similar role.
• Very good command of spoken and written English.
• Experience in employee benefit car fleet administration, payroll-related settlements or leasing vendor invoice coordination will be an advantage.
• Strong customer service mindset and ability to build effective working relationships with internal stakeholders and external vendors.
• Good presentation, leadership, problem-solving, analytical and listening skills.
• Superior interpersonal and communication skills.
• Ability to set priorities and organize your own working time will be an important success factor in this role.
• Innovative thinking and openness to change management opportunities.
• A proactive, detail-oriented approach combined with a big-picture perspective and a creative mindset will be an advantage.

Responsibilities

• Supervising and coordinating day-to-day facility and administration operations in the Katowice office, including maintenance activities, priorities and deadlines, to ensure a safe and efficient working environment.
• Organizing local workflows, coordinating delegated tasks and, as the team develops, supporting onboarding, feedback and day-to-day coordination of additional team members.
• Managing facility and administration vendors and supporting projects in administration and facility areas.
• Coordinating reception-related services and daily office support activities, where applicable.
• Cooperating closely with internal departments and business stakeholders to support corporate meetings, visits, local events and other facility and administration projects.
• Supporting selected administration processes related to the employee benefit car fleet, including payroll-related settlements and coordination of leasing vendor invoices.
• Providing workplace-specific onboarding and instruction for new joiners and relevant office users, in line with internal procedures and local requirements.
• Supporting the WES Team Manager by providing operational insights and updates to the business.

Skills

Facility management

Supervisory experience

English proficiency

Vendor coordination

Stakeholder management

Job description

Location: Katowice - 2 days in office / 3 days remote

Let us introduce you the job offer by EY GDS Poland – a member of the global integrated service delivery center network by EY.

EY Global Delivery Services means 90 000 professionals providing IT, HR, finance, project management and strategic business services globally to EY member firms. In addition, we deliver support and solutions to clients from all over the world. We’re showing how better questions help us build a better working world. We do it with great people who know how to team. Our values influence the way we work with each other and how we serve our Clients.

The opportunity

We are looking for a candidate for the Facility and Administration Supervising Associate position within the Workplace Enablement Services (WES) team in the dynamically developing EY Global Delivery Services Poland office in Katowice. This is a hands‑on role requiring a high level of independence at the initial stage, with the opportunity to help shape and coordinate the local WES team as it develops over time. This role offers the chance to broaden your experience in facility management and administration while working in a large, multi-country organization.

Your Key Responsibilities

You will be responsible for supervising and coordinating the day-to-day maintenance of the office space and associated equipment. In this role, you will also coordinate administration projects, processes, policies and procedures, while helping to maintain a safe and effective working environment.

As part of the WES team, you will be responsible for:

• Supervising and coordinating day‑to‑day facility and administration operations in the Katowice office, including maintenance activities, priorities and deadlines, to ensure a safe and efficient working environment.
• Organizing local workflows, coordinating delegated tasks and, as the team develops, supporting onboarding, feedback and day‑to‑day coordination of additional team members.
• Managing facility and administration vendors and supporting projects in administration and facility areas.
• Coordinating reception‑related services and daily office support activities, where applicable.
• Cooperating closely with internal departments and business stakeholders to support corporate meetings, visits, local events and other facility and administration projects.
• Supporting selected administration processes related to the employee benefit car fleet, including payroll‑related settlements and coordination of leasing vendor invoices.
• Providing workplace‑specific onboarding and instruction for new joiners and relevant office users, in line with internal procedures and local requirements.
• Supporting the WES Team Manager by providing operational insights and updates to the business.

Skills And Attributes For Success

• 5+ years of experience in facility and administration management.
• Proven experience in a supervisory, coordination-focused or similar role.
• Very good command of spoken and written English.
• Experience in employee benefit car fleet administration, payroll‑related settlements or leasing vendor invoice coordination will be an advantage.
• Strong customer service mindset and ability to build effective working relationships with internal stakeholders and external vendors.
• Good presentation, leadership, problem‑solving, analytical and listening skills.
• Superior interpersonal and communication skills.
• Ability to set priorities and organize your own working time will be an important success factor in this role.
• Innovative thinking and openness to change management opportunities.
• A proactive, detail‑oriented approach combined with a big‑picture perspective and a creative mindset will be an advantage.

What We Look For

We are looking for a professional with solid knowledge and experience in facility management and administration. Experience in a similar role, especially in a dynamic corporate environment, will be highly valued.

What We Offer

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across nine locations – Argentina, Hungary, India, the Philippines, Poland, Sri Lanka, Mexico, Spain and the United Kingdom – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well‑known brands from across the globe. We’ll introduce you to an ever‑expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

About EY

EY | Building a better working world

EY exists to build a better working world, helping to create long‑term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

In compliance with the requirements of the Whistleblower Protection Act, our company has established the Procedure for reporting breaches of law and undertaking appropriate follow‑up actions. Any misconduct should be reported through the EY Ethics Hotline.