Facilities & Office Coordinator – Warsaw

Medpace, Inc.; Warszawa; Sur place; PLN 78 000 - 106 000; Plein temps

Résumé du poste

Medpace is seeking a full-time Facilities Office Assistant in Warsaw, Poland to support office operations. You will be the front-desk contact, manage invoices, coordinate repairs, assist with fleet tasks, and help organize meetings and onboarding for new starters.

You will work closely with the Regional Facilities Manager, use internal facilities software, and develop relations with vendors to uphold high standards and compliance. Fluency in English and Polish is required.

Qualifications

• High School Diploma or equivalent required.
• Experience in office administrative services/office management preferred.
• Fluency in English and Polish required.
• Proficiency in MS Word, Excel and PowerPoint expected.

Responsabilités

• Answer front-desk inquiries and greet visitors.
• Process local invoices via internal systems and manage incoming bills.
• Coordinate repairs and maintenance with vendors and landlords.
• Assist with fleet administration including registrations and insurance.
• Organize meetings, events and office appointments for teams.
• Support onboarding of new hires to the Warsaw office.
• Use facilities software to manage maintenance tasks and desk assignments.
• Build relationships with service vendors and maintain building standards.
• Assist with health and safety procedures and SOPs as needed.
• Take on additional projects as assigned.

Connaissances

Office administration

English fluency

Polish fluency

Communication skills

Organizational skills

Driving license

Formation

High School Diploma

Outils

MS Word

MS Excel

PowerPoint

Description du poste

Medpace is seeking a full-time Facilities Office Assistant in Warsaw, Poland to support office operations. You will be the front-desk contact, manage invoices, coordinate repairs, assist with fleet tasks, and help organize meetings and onboarding for new starters.

You will work closely with the Regional Facilities Manager, use internal facilities software, and develop relations with vendors to uphold high standards and compliance. Fluency in English and Polish is required.