Lease Administration Assistant

Jones Lang LaSalle Incorporated; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Civil contract

Remote work option

Office in Warsaw Spire

Job summary

Jones Lang LaSalle (JLL) seeks a motivated candidate for an on-site role in Warsaw with potential remote work. The position focuses on invoice verification and processing, data management, and KPI-driven reporting.

Ideal candidates have a bachelor’s-level qualification in progress, strong English, and MS Office skills, with German as a plus, and a proactive, collaborative attitude. We offer a civil contract and opportunities for hybrid work, located in the heart of Warsaw near transit hubs.

Qualifications

• Bachelor's degree, higher diploma student, or equivalent professional certification in progress.
• English language: B2/C1.
• German is a plus.
• MS Office skills (Excel and Word).
• Strong communication and courtesy.
• Analytical and detail-oriented.
• Cooperative and able to take feedback.

Responsibilities

• Invoice verification
• Invoice processing
• Reporting activities
• Document management
• Database updates
• Lease document analysis
• Email communication with stakeholders
• Achieve KPIs: 100% timeliness, 98% data accuracy, 99% ultra-critical data accuracy
• Follow established procedures under supervision
• Apply guidelines to solve non-complex problems

Skills

English language

German (EMEA)

MS Office (Excel, Word)

Communication

Analytical

Detail orientation

Team player

Open to feedback

Education

Bachelor's degree / Higher Diploma in progress

Tools

MS Office

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

Requirements

'Bachelors’ degree/ Higher Diploma student or equivalent professional certification in progress English Language: - B2/C1 Additional EMEA Language would be a plus: German Basic MS office skills, especially Excel and Word Communication skills and common courtesy Analytical skills, orientation to detail Eagerly cooperates with others Positive, responsible and "can do" attitude Open to feedback

Main responsibilities

• Invoice verification
• Invoice processing
• Reporting activities
• Document management
• Database updates
• Lease document analysis
• Communication with stakeholders via email
• Delivers in accordance with required KPIs (100% timeliness, 98% accuracy of data 99% accuracy of ultra critical data)
• Works within established procedures under supervision.
• Uses guidelines and known approaches to solve non complex problems.

We offer

• Civil contract (umowa zlecenie)
• Possibility to work remotely from home
• Possibility to work from our office that is located in Warsaw Spire building in the centre of Warsaw within a 5-minute walk from the Rondo Daszyńskiego metro station
• Career Development & Growth: Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training
• Stability & Recognition: 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies
• Inclusive & Supportive Culture: Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives
• Global Perspective: 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities

Location: On-site –Warsaw, POL

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.