Executive & Personal Assistant to the CEO

The assist; Poznań; Hybrid; PLN 134,000 - 167,000; Full time

Benefits offered by this job

Private healthcare

Commuting reimbursement

Long-term B2B partnership

Premium environment

Job summary

The assist is recruiting on behalf of a high-profile international entrepreneur for an Executive & Personal Assistant. The role demands discretion, strategic thinking, and the ability to stay ahead of the CEO’s calendar and needs. You will manage global travel, communications, and complex logistics with a premium service standard.

Hybrid work (60% remote, 40% office near Poznań) and a B2B arrangement with PLN 12,000–15,000 net monthly. Fluent English is essential; German is a plus.

Qualifications

• Proven PA/EA experience supporting C-level executives.
• Fluent English; German is a plus.
• Proficient with Microsoft 365 (Windows, Outlook, Teams, Excel).
• Able to work autonomously with strong organization.
• Willingness for business travel; Category B license required.
• Fully available during agreed working hours.

Responsibilities

• Daily operations management of calendar and email.
• End-to-end planning of international travel and logistics.
• Handle personal and administrative tasks to maximise CEO time.
• Coordinate with partners, investors, and project teams across regions.
• Prepare presentations and investor materials; track deadlines with external teams.
• Manage daily communications with contractors, partners and media.
• Coordinate events, podcasts, and meetings.
• Support personal branding with marketing and PR teams.
• Collaborate with assistants, freelancers, and external partners.
• Maintain highest confidentiality in all matters.

Skills

English Fluency

German Knowledge

MS Office

Outlook

MS Teams

Excel

Tools

Microsoft 365

Job description

About the Role:

On behalf of our client – an international entrepreneur, investor, and premium-segment market leader - we are seeking an exceptional, highly organized individual to step into the role of Executive & Personal Assistant .

This position is tailored for a natural organizational strategist and "right-hand person" who can take full ownership of ensuring the seamless flow of the entrepreneur's daily business and private life. If you possess absolute discretion, high professional etiquette, resilience under pressure, and the ability to anticipate needs ("staying one step ahead") - this opportunity is built for you.

Location & Requirements:

• Work Model: Hybrid (60% remote / 40% office-based - approx. 50 km from Poznań).
• Driving License: Due to the nature of the role and the need for efficient commuting to the office, a valid Category B driving license is required.

Key Responsibilities:

• Daily Operations Management: Comprehensive and autonomous management of the entrepreneur’s calendar and email correspondence.
• Logistics & International Travel: End-to-end planning and execution of complex business and private travel at the highest standard (flights, transfers, premium accommodations, and detailed itinerary coordination).
• Lifestyle Management & Ad-hoc Support: Handling ongoing personal and administrative tasks to fully maximize the entrepreneur's time (daily errands, concierge-style requests, and agile responses to emerging needs).
• International Project Coordination: Collaborating with partners, suppliers, investors, and project teams across Europe, the USA, and the Middle East; overseeing timelines, communication, and project delivery.
• Research, Analysis & Reporting: Independently gathering information, conducting market/competitor analysis, vetting potential business partners, investors, or locations, and preparing concise reports and recommendations.
• Documentation & Administration Oversight: Preparing presentations and investor materials; monitoring deadlines in cooperation with accounting, legal firms, and other external entities.
• Communication Hub & Representation: Serving as the primary point of contact - managing daily phone and email communication with contractors, business partners, and the media.
• Events & Public Appearances: Providing coordination support for conferences, podcasts, interviews, business meetings, and events related to the entrepreneur’s activities.
• Personal Branding Support: Coordinating collaboration with marketing, PR, social media, and content production teams to elevate the entrepreneur's personal brand.
• Team & Vendor Coordination: Collaborating with assistants, freelancers, agencies, and external partners who support both business and private operations.
• Absolute Confidentiality: Maintaining the highest standards of discretion, professionalism, and impeccable representation of the CEO's personal and corporate brand.

What We Are Looking For:

• Experience: Proven track record as a Personal Assistant, Executive Assistant, or in a role directly supporting C-level executives / high-profile entrepreneurs.
• Language Skills: Fluency in English is an absolute must, as you will be operating daily in an international environment. Knowledge of German will be considered a strong asset.
• Digital Proficiency: Tech-savviness and complete comfort working within the Microsoft ecosystem (Windows, Outlook, MS Teams, Excel, etc.).
• Autonomy & Organization: Ability to act independently, take full ownership of tasks, and demonstrate exceptional self-organization and high reliability.
• Mobility: A valid Category B driving license and readiness for business travel (including international trips).
• Availability: Full availability during agreed working hours.

What We Offer:

• Attractive Compensation: Net salary of PLN 12,000 – PLN 15,000 (B2B contract).
• Stability & Commitment: A long-term B2B partnership.
• Premium Benefits: Private healthcare, alongside full reimbursement of commuting and operational expenses.
• A Unique Environment: Experience working within the premium sector, collaborating directly with a seasoned, high-profile international entrepreneur.
• Professional Growth: A genuine opportunity to elevate your business acumen, gain high operational autonomy, and grow alongside the expanding scale of international projects.

Important Notice: Due to the ongoing holiday season, the entire recruitment process and the wait time for the final decision may take up to 60 days. We truly appreciate your patience.

By applying, you consent to the processing of your personal data by vickypro Wiktoria Pawlak for the purpose of conducting this recruitment process. Your application documents will be reviewed by our recruitment team (the administrator's associates) and may be shared with the client for whom this process is being conducted.