Executive Associate

Bristol-Myers Squibb Co; Warszawa; On-site; PLN 94,000 - 114,000; Full time

Job summary

Bristol Myers Squibb is seeking an Executive Associate based in Warsaw to deliver proactive administrative and coordination support to senior leaders within Patient Safety. This role sits in the BCE organization and requires handling diverse, time-sensitive tasks in a fast-paced, matrixed environment.

You will manage calendars, organize meetings, coordinate domestic and international travel, and handle confidential information with discretion.

Qualifications

• Bachelor's or Master's degree in business administration, management, languages or a related field.
• Experience in an administrative, office management or assistant role, or internships or student work in a corporate environment.
• Experience supporting senior managers or executives is an advantage, but not a requirement.
• Strong organizational skills, close attention to detail and follow-up, and the ability to respond to business needs in a fast-paced, matrixed environment.
• Excellent relationship-management and service orientation, with the ability to interact confidently and professionally with senior executives and diverse stakeholders, and maintain discretion and professionalism with confidential information and sensitive situations.
• Demonstrated problem-solving ability and dependable execution in a matrixed environment.
• Technical aptitude and learning agility to develop proficiency in business operations tools, data management, reporting, and standardized workflows through structured cross-training and backup assignments.

Responsibilities

• Provide proactive calendar and priority management for assigned senior leaders, anticipating key issues, resolving conflicts, and implementing action plans based on changing priorities and commitments.
• Manage, coordinate, and organize high-level leadership, team, large-group meetings, and site activities including scheduling, rooms, content, materials, technology, catering, and other logistics.
• Arrange complex domestic and international travel and provide responsive support for itinerary changes and related needs.
• Coordinate visitors, guest access, supplies, workspace requirements, local onboarding and offboarding activities for employees and contractors, and other site-based administrative activities.
• Complete Workday requisitions and other leader- or team-specific administrative transactions, where assigned, and maintain accurate departmental records and files.
• Interface professionally with senior executives and diverse stakeholders; handle confidential business, organizational, and personnel information with discretion; and demonstrate diplomacy and excellent judgment in sensitive situations.
• Prioritize activities and take action based on an understanding of departmental objectives and business needs, properly balancing competing priorities, resources, and time-sensitive requests.
• Work under limited supervision, independently resolve scheduling and logistics issues, and apply established processes within the assigned support remit.
• Partner across the administrative support team and provide agreed backup coverage for critical activities.

Skills

Polish

English

Calendar management

Travel coordination

Executive support

Microsoft 365

Stakeholder relations

Education

Bachelor's or Master's degree

Tools

Microsoft 365 apps

Video conferencing tools

Document repositories

Job description

At Bristol Myers Squibb, our employees often ask, “Who are you working for?”—a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits. This is work that transforms the lives of patients, and the careers of those who do it.

The Executive Associate - Office based in Warsaw - provides dedicated, responsive administrative and coordination support to senior leaders and their teams within Patient Safety. A part of the Business Capabilities & Excellence (BCE) organization responsible for enabling, catalyzing, and accelerating the work of Patient Safety, the role performs highly diverse, often time-sensitive and complex administrative functions, projects, and tasks that enable effective leadership operations. Working closely with assigned leaders, supported teams, other Executive Associates, site administrators, and key partners, the Executive Associate anticipates key issues, manages competing priorities and commitments, and delivers high-quality executive-facing and local support in a fast-paced, matrixed environment.

Key Responsibilities:

• Provide proactive calendar and priority management for assigned senior leaders, anticipating key issues, resolving conflicts, and implementing action plans based on changing priorities and commitments.
• Manage, coordinate, and organize high-level leadership, team, large-group meetings, and site activities including scheduling, rooms, content, materials, technology, catering, and other logistics.
• Arrange complex domestic and international travel and provide responsive support for itinerary changes and related needs.
• Coordinate visitors, guest access, supplies, workspace requirements, local onboarding and offboarding activities for employees and contractors, and other site-based administrative activities.
• Complete Workday requisitions and other leader- or team-specific administrative transactions, where assigned, and maintain accurate departmental records and files.
• Interface professionally with senior executives and diverse stakeholders; handle confidential business, organizational, and personnel information with discretion; and demonstrate diplomacy and excellent judgment in sensitive situations.
• Prioritize activities and take action based on an understanding of departmental objectives and business needs, properly balancing competing priorities, resources, and time-sensitive requests.
• Work under limited supervision, independently resolve scheduling and logistics issues, and apply established processes within the assigned support remit.
• Partner across the administrative support team and provide agreed backup coverage for critical activities.

Reporting Relationship Position reports into the Business Capabilities & Excellence organization as part of the administrative support team, providing dedicated support to assigned Patient Safety senior leaders, with close collaboration across the administrative support team and partners.

Qualifications:

• Bachelor's or Master's degree (e.g. in business administration, management, languages or a related field; scientific studies are an asset)
• Experience in an administrative, office management or assistant role, or internships or student work in a corporate environment.
• Experience supporting senior managers or executives is an advantage, but not a requirement.
• Strong organizational skills, close attention to detail and follow-up, and the ability to respond to business needs in a fast-paced, matrixed environment.
• Excellent relationship-management and service orientation, with the ability to interact confidently and professionally with senior executives and diverse stakeholders, and maintain discretion and professionalism with confidential information and sensitive situations.
• Demonstrated problem-solving ability and dependable execution in a matrixed environment.
• Technical aptitude and learning agility to develop proficiency in business operations tools, data management, reporting, and standardized workflows through structured cross-training and backup assignments.
• Proficiency with core administrative and collaboration systems, including Microsoft 365 applications, virtual meeting tools, document repositories, and relevant company systems.
• Fluent in Polish and English

We hire for skills and capabilities, not just credentials – if this role excites you, but doesn’t perfectly match your resume, we encourage you to apply anyway.

#LI-HYBIRD

We hire for skills and capabilities, not just credentials – if this role excites you, but doesn’t perfectly match your resume, we encourage you to apply anyway.

Compensation Overview:

• Warsaw - PL: zł94,200 - zł114,145
• The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis.
• Additional incentive cash and stock opportunities (based on eligibility) may be available.
• The starting pay takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience.
• The final compensation will be determined based on demonstrated experience and in accordance with pay equity principles and applicable employment laws.

How We Work

Where you work matters – because collaboration, innovation and patient impact happen in many settings. Our roles are structured across four work models: site-essential, site-by-design, field-based and remote-by-design. The model assigned to this role is based on its core responsibilities. Learn more at https://careers.bms.com/ways-of-working.

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [e-mail]. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Candidate Rights

BMS will consider qualified applicants with arrest and conviction records, pursuant to applicable laws in your area. For roles based in Los Angeles County only: If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

Data Protection

We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at https://careers.bms.com/fraud-protection. Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations. If this posting is missing required information required by local law or incorrect, contact BMS at [e-mail] with the Job Title and Requisition number. Do not send application-related inquiries to this email. To check your application status, please login to your Candidate Home Account. R1607140 : Executive Associate Data Privacy Link

We’re creating innovative medicines for patients fighting serious diseases. We’re also nurturing our own diverse team with inspiring work and challenging career options. No matter the role, each one of us makes a contribution. And that makes all the difference.