Executive Associate - Patient Safety Operations

Bristol-Myers Squibb Co; Warszawa; On-site; PLN 94,000 - 114,000; Full time

Job summary

Bristol Myers Squibb is seeking an Executive Associate based in Warsaw to deliver proactive administrative and coordination support to senior leaders within Patient Safety. This role sits in the BCE organization and requires handling diverse, time-sensitive tasks in a fast-paced, matrixed environment.

You will manage calendars, organize meetings, coordinate domestic and international travel, and handle confidential information with discretion.

Qualifications

• Bachelor's or Master's degree in business administration, management, languages or a related field.
• Experience in an administrative, office management or assistant role, or internships or student work in a corporate environment.
• Experience supporting senior managers or executives is an advantage, but not a requirement.
• Strong organizational skills, close attention to detail and follow-up, and the ability to respond to business needs in a fast-paced, matrixed environment.
• Excellent relationship-management and service orientation, with the ability to interact confidently and professionally with senior executives and diverse stakeholders, and maintain discretion and professionalism with confidential information and sensitive situations.
• Demonstrated problem-solving ability and dependable execution in a matrixed environment.
• Technical aptitude and learning agility to develop proficiency in business operations tools, data management, reporting, and standardized workflows through structured cross-training and backup assignments.

Responsibilities

• Provide proactive calendar and priority management for assigned senior leaders, anticipating key issues, resolving conflicts, and implementing action plans based on changing priorities and commitments.
• Manage, coordinate, and organize high-level leadership, team, large-group meetings, and site activities including scheduling, rooms, content, materials, technology, catering, and other logistics.
• Arrange complex domestic and international travel and provide responsive support for itinerary changes and related needs.
• Coordinate visitors, guest access, supplies, workspace requirements, local onboarding and offboarding activities for employees and contractors, and other site-based administrative activities.
• Complete Workday requisitions and other leader- or team-specific administrative transactions, where assigned, and maintain accurate departmental records and files.
• Interface professionally with senior executives and diverse stakeholders; handle confidential business, organizational, and personnel information with discretion; and demonstrate diplomacy and excellent judgment in sensitive situations.
• Prioritize activities and take action based on an understanding of departmental objectives and business needs, properly balancing competing priorities, resources, and time-sensitive requests.
• Work under limited supervision, independently resolve scheduling and logistics issues, and apply established processes within the assigned support remit.
• Partner across the administrative support team and provide agreed backup coverage for critical activities.

Skills

Polish

English

Calendar management

Travel coordination

Executive support

Microsoft 365

Stakeholder relations

Education

Bachelor's or Master's degree

Tools

Microsoft 365 apps

Video conferencing tools

Document repositories

Job description

Bristol Myers Squibb is seeking an Executive Associate based in Warsaw to deliver proactive administrative and coordination support to senior leaders within Patient Safety. This role sits in the BCE organization and requires handling diverse, time-sensitive tasks in a fast-paced, matrixed environment.

You will manage calendars, organize meetings, coordinate domestic and international travel, and handle confidential information with discretion.