Executive Assistant to the Executive Director (M/F)

ORLEN S.A.; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Performance-based bonus

Internal mobility across ORLEN Group

Mentoring programs

Job summary

ORLEN S.A. in Warsaw is seeking an experienced Executive Assistant to support the Executive Director’s Office. You will manage calendars, coordinate meetings, and prepare key executive materials for internal and external stakeholders.

You will coordinate domestic and international travel, ensure clear communication across units, and collaborate with diverse teams within the ORLEN Group. Fluent English and MS Office proficiency are required.

Qualifications

• University degree.
• Several years of experience in an executive/office management role.
• Proven ability to plan, prioritize, and organize work effectively.
• Fluent English (written and spoken).
• Advanced proficiency in Word, Excel, and PowerPoint.

Responsibilities

• Manage the day-to-day operations of the Executive Director’s Office.
• Coordinate and oversee the Executive Director’s calendar, meetings, and priorities.
• Provide ongoing administrative and organizational support to Directors within the business area.
• Ensure efficient communication and proper flow of internal and external correspondence.
• Organize domestic and international business travel from planning to execution.
• Coordinate internal and external business meetings and events.
• Prepare professional documents, reports, presentations, and other executive materials.
• Collaborate closely with various business units and companies across the ORLEN Group.

Skills

Calendar management

Executive communication

Office management

MS Office (Word, Excel, PowerPoint)

Fluent English

Planning and prioritization

Ownership and accountability

Education

University degree

Tools

Microsoft Office

Job description

• Manage the day-to-day operations of the Executive Director’s Office
• Coordinate and oversee the Executive Director’s calendar, meetings, and priorities
• Provide ongoing administrative and organizational support to Directors within the business area
• Ensure efficient communication and the proper flow of internal and external correspondence
• Organize domestic and international business travel from planning to execution
• Coordinate internal and external business meetings and events
• Prepare professional documents, reports, presentations, and other executive materials
• Collaborate closely with various business units and companies across the ORLEN Group

What We Are Looking For

• University degree
• Several years of experience in an executive assistant, personal assistant, office management, or similar role.
• Proven ability to plan, prioritize, and organize work effectively
• Fluent English (written and spoken)
• Advanced proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint
• Strong sense of ownership, accountability, and business awareness
• Excellent communication and interpersonal skills
• Growth mindset with a willingness to learn and embrace diverse perspectives

What We Offer

• Stable employment with a competitive compensation package, including a performance-based bonus
• Opportunity to work in a dynamic, international organization
• Collaboration with experts across a wide range of disciplines
• Exposure to challenging projects with global impact
• Participation in innovative and large-scale business initiatives
• Access to modern tools, technologies, and working methods

Additional Benefits

• Internal mobility opportunities across the ORLEN Group, including international career paths
• Mentoring programs that support your professional development
• Well-being initiatives focused on employee health and work-life balance