Executive Assistant (Fixed-Term Contract)

Aviva plc; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Performance Bonus

Private medical care

Cafeteria benefits

Hybrid working model from Poland

Office in Warsaw - Gdański Business-C

Job summary

Aviva plc in Warszawa, Poland, is hiring an Executive Assistant to become a trusted partner to the CEO and to support strategic priorities across the organisation. You'll coordinate governance activities, prepare executive briefings and presentations, manage cross‑functional projects, and enable leaders to focus on high‑impact decisions.

The role requires fluency in Polish and professional English (B2), advanced Microsoft 365 skills, and a proactive, discreet approach in a fast‑paced

Qualifications

• Experience supporting C-suite executives in a complex international organisation.
• Strong governance understanding and executive decision-making.
• Excellent stakeholder management, communication, and organisational skills.
• Proactively identify priorities, risks, and opportunities.
• Advanced proficiency in Microsoft 365 tools.
• Interest in AI and digital innovation, incl. Microsoft Copilot.
• Fluency in Polish and professional English (B2).
• Relevant degree or equivalent professional experience.

Responsibilities

• Act as trusted partner to the CEO, supporting strategic priorities and key initiatives.
• Coordinate leadership meetings, governance forums, and executive activities.
• Prepare executive briefings, presentations, reports, and communications.
• Track actions and decisions to ensure timely delivery of priorities.
• Coordinate strategic projects and cross‑functional initiatives.
• Build relationships with senior stakeholders across Aviva.
• Support leadership events, town halls, and employee engagement.
• Leverage Copilot and digital tools to boost productivity.
• Handle confidential information with discretion.

Skills

C-suite support

Governance

Stakeholder management

Microsoft 365

Polish fluency

English B2

Communication

Education

Relevant degree or equivalent experience

Tools

Microsoft Copilot

Microsoft 365

Job description

Hi, we're glad you're here! We are hiring to our Aviva Services Excellence Centre. Take a look at our job description, maybe it suits you or one of your friends?

About the role

We’re looking for an experienced Executive Assistant to become a trusted partner to the CEO and support the delivery of key business priorities. You'll work closely with senior leaders, helping coordinate strategic initiatives, governance activities, leadership communications, and business planning. You'll be at the heart of the organisation, ensuring priorities move forward and leaders can focus on making impactful decisions.

Why this role?

This is a unique opportunity to gain exposure to senior leadership and contribute directly to strategic decision‑making in a global organisation. You'll work across multiple business areas, coordinate high‑impact initiatives, and help shape modern ways of working through technology and AI‑enabled solutions, including Microsoft Copilot.

What will you be doing?

• Acting as a trusted partner to the CEO, supporting strategic priorities and key initiatives.
• Coordinating leadership meetings, governance forums, and executive activities.
• Preparing executive briefings, presentations, reports, and communications.
• Tracking actions, decisions, and business priorities to ensure timely delivery.
• Coordinating strategic projects and cross‑functional initiatives.
• Building strong relationships with senior stakeholders across Aviva.
• Supporting leadership events, town halls, and employee engagement activities.
• Leveraging Microsoft Copilot and other digital tools to improve productivity and ways of working.
• Handling confidential information with professionalism and discretion.

What we’re looking for

Experience supporting C-suite executives or senior leaders in a complex international organisation.

• Strong understanding of business operations, governance, and executive decision‑making.
• Experience coordinating projects, leadership initiatives, and cross‑functional activities.
• Excellent stakeholder management, communication, and organisational skills.
• Ability to proactively identify priorities, risks, and opportunities.
• Strong analytical skills and experience preparing executive‑level presentations and materials.
• Advanced proficiency in Microsoft 365 tools.
• Interest in AI and digital innovation, including Microsoft Copilot.
• Ability to thrive in a fast‑paced environment with competing priorities.
• High level of discretion and professionalism.
• Fluency in Polish, both spoken and written.
• Professional English language skills (minimum B2 level).
• Relevant degree or equivalent professional experience.

In Aviva Services Excellence Centre, we provide:

• Contract of employment
• Performance Bonus
• Private medical care (ENEL-MED)
• Cafeteria system of benefits (e.g. MultiSport card)
• Additional parent privileges:
• baby leave – 6 weeks leave for second parent
• shortened working time after parental leave
• Employer-funded group insurance
• Employee Shares Plan
• Extra day off for birthday
• Paid time off to volunteer
• Additional leave acquired over the years in the company (even 5 days more in a year)
• Wellbeing Leave – additional two weeks paid leave after 10 years of service
• Psychological support consultations
• Access to the e-learning platforms
• Internal employee referral program
• Hybrid working model from Poland with a few days in Warsaw office per week
• Attractive office location in Warsaw - Gdański Business Center
• Additional entitlements for people with disabilities
• Work Without Barriers
• Work environment that promotes diversity
• Diversity Charter

Do you see yourself in Aviva Services Excellence Centre?

Aviva is for everyone! We’ve been ranked the #1 Best Workplace in Poland for a second year in a row and a top choice for Millennials by Great Place to Work®! As a signatory to the Diversity Charter, Aviva applies a policy of equal treatment and creates a work environment that is friendly to people with disabilities. We do not require from candidates the date of birth, marital status and attached photos to your CV. We encourage all individuals regardless of gender to apply. Most of our people are smart working – spending also time in our office - combining the benefits of flexibility, with time together with colleagues. We’re inclusive - we welcome applications from people with diverse backgrounds and experiences. Excited but not sure you tick every box? Research tells us that women, particularly, feel this way. We help our 19.5 million customers to save for the future and manage the risks of everyday life. To give these customers the best possible products and service we know we must make Aviva the most attractive choice for talented, entrepreneurial people with diverse backgrounds and an evolving range of expertise and insight. So, we’re passionate about helping our 23,000 people to do the best work of their lives, to enable them to make a positive difference to the lives of our customers.