Executive Assistant to MD | Hybrid, Multinational

Axpo Group; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Medical care package

Multisport card

Foreign language classes

Flexible working hours

Hybrid work mode

Office in city center

Job summary

Axpo Group Poland is seeking an experienced executive assistant to support the Managing Director and Management Team in Warsaw. You will manage calendars, coordinate meetings, prepare briefing materials, and handle travel logistics to keep leadership focused on strategic priorities.

You will work in a hybrid setup in the city center, with opportunities to contribute to cross-functional coordination in an international energy company that values diversity and inclusion.

Qualifications

• 3-5 years of practical experience in an executive assistant, senior administration or team coordination role.
• Proven ability to organise meetings, prepare management materials and track agreed actions through to completion.
• Advanced user of Microsoft Outlook, Word, PowerPoint, Excel and Teams.
• Highly organised, reliable and proactive, with strong attention to detail, discretion, and the ability to deliver results independently.
• Service-oriented and professional, with excellent communication skills.
• Fluent in Polish and English, both written and spoken, and confident in working with senior leaders and external stakeholders.

Responsibilities

• Manage the Managing Director's short- and long-term calendar, meetings and key business commitments.
• Act as the first point of coordination for matters requiring the Managing Director's attention, handling routine requests independently and escalating time-critical items.
• Prepare briefing materials, agendas and meeting packs for Management Team meetings, leadership sessions, offsites and Supervisory Board meetings, including logistics and follow-up.
• Coordinate correspondence, approvals, signatures and deadlines, and support with business travel, expense declarations and onboarding coordination for new direct reports.
• Support Management Team members with administrative matters, expense reconciliation, invoices, approvals and practical arrangements.
• Anticipate needs, maintain accurate records and templates, and continuously improve recurring administrative and coordination processes.

Skills

Executive support

Calendar management

MS Office

Communication

Bilingual Polish-English

Tools

Microsoft Outlook

Word

PowerPoint

Excel

Teams

Job description

Axpo Group Poland is seeking an experienced executive assistant to support the Managing Director and Management Team in Warsaw. You will manage calendars, coordinate meetings, prepare briefing materials, and handle travel logistics to keep leadership focused on strategic priorities.

You will work in a hybrid setup in the city center, with opportunities to contribute to cross-functional coordination in an international energy company that values diversity and inclusion.