Executive Assistant: Lead Global Calendar & Travel Ops

PepsiCo Deutschland GmbH; Kraków; On-site; PLN 71,000 - 87,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

PepsiCo Deutschland GmbH in Kraków is seeking an Executive Assistant to provide high-quality, end-to-end executive support to executives across the EMEA region. The role requires managing complex calendars, travel, expenses, meetings, and events with discretion and proactive service.

You will collaborate with peers to maintain service standards, improve processes, and support new joiners while ensuring SLA and KPI delivery.

Qualifications

• 1-3 years of proven Executive Support or similar operational experience.
• Fluent English with strong communication skills.
• Demonstrated ability to independently manage complex calendars and travel arrangements.
• Advanced MS Office skills (Excel, PowerPoint, Outlook).
• Knowledge of main Executive Support Service tools (Egencia, Concur, Outlook).

Responsibilities

• Manage end-to-end executive calendars with autonomy and confidentiality.
• Coordinate complex travel arrangements and support the travel cycle.
• Process, reconcile, and manage expense reports with accuracy and timeliness.
• Plan, coordinate, and execute meetings and events across EMEA.
• Provide technical and administrative support using Outlook, Egencia, Concur, and related tools.

Skills

Executive support

Calendar management

Proactive work

Team coordination

Tools

Outlook

Concur

Egencia

Job description

PepsiCo Deutschland GmbH in Kraków is seeking an Executive Assistant to provide high-quality, end-to-end executive support to executives across the EMEA region. The role requires managing complex calendars, travel, expenses, meetings, and events with discretion and proactive service.

You will collaborate with peers to maintain service standards, improve processes, and support new joiners while ensuring SLA and KPI delivery.