Strategic Executive Assistant - Global Calendar & Travel

PepsiCo; Kraków; On-site; PLN 71,000 - 87,000; Full time

Job summary

PepsiCo Kraków is seeking an Executive Assistant to provide high‑quality, end‑to‑end support to Executives across the EMEA region within a Shared Support model. You will independently manage complex calendars, travel, expenses, meetings, and events, ensuring proactive and confidential support.

The role requires ownership mindset, executive communication, proficiency in ESS tools, and commitment to service quality, SLA and KPI performance across the BU.

Qualifications

• 1-3 years of proven Executive Support or similar operational experience.
• Fluent English with strong communication skills.
• Advanced MS Office skills (Excel, PowerPoint, Outlook).

Responsibilities

• Manage end-to-end executive calendars with autonomy, prioritization, and confidentiality.
• Coordinate business travel and provide operational support throughout the travel cycle.
• Process, reconcile, and manage expense reports with accuracy and timeliness.
• Plan, coordinate, and execute meetings and events across EMEA.

Skills

Fluent English

Calendar management

MS Office

Egencia/Concur knowledge

Outlook

Tools

Egencia

Concur

Outlook

Job description

PepsiCo Kraków is seeking an Executive Assistant to provide high‑quality, end‑to‑end support to Executives across the EMEA region within a Shared Support model. You will independently manage complex calendars, travel, expenses, meetings, and events, ensuring proactive and confidential support.

The role requires ownership mindset, executive communication, proficiency in ESS tools, and commitment to service quality, SLA and KPI performance across the BU.