Executive assistant

Marsh; Województwo mazowieckie; Hybrid; PLN 65,000 - 95,000; Full time

Benefits offered by this job

Professional development opportunities

Inclusive culture

Career opportunities

Job summary

Marsh is seeking an Executive Assistant for the European Business Support Center (EBSC) based in Warsaw. This hybrid role requires three days a week in the office and involves providing proactive support to a Business Leader, managing calendars, meetings, travel, and sensitive communications.

You will coordinate visits, prepare agendas, take minutes when needed, and collaborate with colleagues across countries and teams to keep daily operations smooth and prioritized in a fast-paced,

Qualifications

• Previous experience as an executive/personal assistant, 2–3 years.
• Very good level of English, written and spoken.
• Strong organizational, coordination, and time-management skills.
• Ability to work in a hybrid, fast-paced, international environment.

Responsibilities

• Provide proactive executive support to a Business Leader, including calendar, meeting, and travel management.
• Manage correspondence, priorities, and follow-ups with high confidentiality and accuracy.
• Coordinate visits, prepare agendas, take minutes when needed, and track action items.
• Support internal communication and liaise with colleagues across countries and teams.
• Assist with administrative and operational tasks to ensure efficient daily business support.

Skills

Calendar management

Meeting coordination

Travel management

Confidentiality

Multicultural collaboration

Job description

We are seeking a talented individual to join our European Business Support Center (EBSC) team, part of our business at Marsh, as an Executive Assistant. This role will be based in Warsaw. This is a hybrid role that has a requirement of working at least three days a week in the office.

This role will support a Business Leader in a dynamic, multinational environment. You will play a key role in ensuring smooth day-to-day operations, helping the leader stay organized, prepared, and focused on priorities. The team works collaboratively across functions and locations, supporting business goals in a fast-paced and international setting.

We will count on you to:

• Provide proactive executive support to a Business Leader, including calendar, meeting, and travel management
• Manage correspondence, priorities, and follow-up actions with a high level of confidentiality and accuracy
• Coordinate and organize visits, meetings, prepare agendas, take minutes when needed, and track action items
• Support internal communication and liaise effectively with colleagues across different countries and teams
• Assist with administrative and operational tasks to ensure efficient daily business support

What you need to have:

• Previous experience in a similar executive assistant or personal assistant role, ideally 2-3 years
• Very good level of English, both written and spoken
• Strong organizational, coordination, and time-management skills
• Ability to work effectively in a hybrid, multicultural, and fast-paced environment

What makes you stand out?

• Experience supporting senior leaders in an international organization
• Strong communication skills and confidence in handling multiple priorities
• A proactive, adaptable approach with a strong sense of discretion and professionalism

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow us on LinkedIn and X.

Marsh is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.