Junior Executive Assistant with German

Mercer; Warszawa; Hybrid; PLN 42,000 - 66,000; Full time

Benefits offered by this job

Private health care

Restaurant/Shopping card topped up

Multisport card

Job summary

Mercer is seeking a Junior Executive Assistant with German for our Warsaw office. You will support senior leaders in a dynamic, international setting, handling calendars, meetings, and cross-functional requests. The role emphasizes proactive task management and professional stakeholder communication.

Ideal candidates combine administrative experience with strong MS Office skills and fluency in German and English, thriving in a multilingual, hybrid work environment.

Qualifications

• Proven ability to manage schedules and coordinate meetings.
• Strong written and verbal communication in German and English.
• Structured, efficient, and organized in a fast-paced environment.
• Professional experience in an administrative or executive support role advantageous.

Responsibilities

• Support senior stakeholders in day-to-day tasks and prioritization.
• Manage calendars, coordinate meetings, and handle changes smoothly.
• Act as a professional contact for internal and external stakeholders.
• Assist sales-operations tasks: information prep, coordinating activities, content organization.
• Prepare presentations and management-ready materials in PowerPoint.

Skills

Multilingual communication

Organization & prioritization

Proactive mindset

Education

Vocational training in business/administration

Tools

MS Office (Outlook, PowerPoint)

Job description

Mercer is seeking candidates for the following position based in the Warsaw office:

Junior Executive Assistant with German

What can you expect?

As a Junior Executive Assistant with German, you will support senior leaders in a dynamic, international environment. You are proactive, well organized, and able to keep an overview while working across multiple priorities. If you enjoy thinking ahead, learning quickly, and contributing to a fast-paced team, then we encourage you to apply.

What is in it for you?

• Opportunity to support senior stakeholders in an international environment
• Close collaboration with colleagues across geographies
• Exposure to business operations and internal projects
• Development opportunities through increasing responsibility
• Multilingual and inclusive workplace culture
• Flexible working hours and hybrid working model
• Attractive benefits package, including (private health care, prepaid restaurant or shopping card topped up monthly, prepaid sports & culture card or Multisport card, language course co-financing, unlimited access to online learning platforms, retirement plan)
• Comfortable office in Warsaw city center (Al. Jerozolimskie 98)

We will count on you to:

• Support senior stakeholders in their day-to-day work and help prioritize tasks proactively
• Manage complex calendars, coordinate meetings, and ensure smooth day-to-day operations, including last-minute changes
• Act as a point of contact for internal and external stakeholders with professionalism, discretion, and a service mindset
• Support sales-operations-related tasks, such as preparing information, coordinating activities, tracking action items, and organizing content
• Assist in the creation and preparation of presentations and management-ready materials, especially in PowerPoint

What you need to have:

• Vocational training in a commercial field, hospitality, administration, or a similar area, with some relevant professional experience
• Good knowledge of MS Office, especially Outlook and PowerPoint
• Very good written and spoken German and English skills
• Strong communication skills, including in an international environment
• A structured and efficient working style, with the ability to stay organized in a fast-paced setting
• Flexibility, reliability, empathy, and good judgment when dealing with different stakeholders

Why join our team:

• We help you be your best through professional development opportunities, interesting work, and supportive leaders
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and make an impact for colleagues, clients, and communities
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being

Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow us on LinkedIn and X.

Marsh is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.