Executive Assistant

Aon; Kraków; Hybrid; PLN 60,000 - 96,000; Full time

Job summary

Aon is seeking an Executive Assistant to provide comprehensive administrative support to Business Leaders across locations. The role offers a 50/50 hybrid working model with the Cracow office as a base.

You will manage complex calendars, coordinate meetings, and prepare documents while ensuring confidentiality and high professional standards in all interactions.

Qualifications

• Fluent English (C1 level) required.
• 1–2 years of administration/office experience.
• Proficiency in MS Office and related software.
• Strong organizational and time management abilities.
• Excellent interpersonal and written/verbal communication.
• Discretion and confidentiality in handling information.

Responsibilities

• Act as a point of contact with clients, peers and reports.
• Proactively manage email and diary for leaders.
• Coordinate internal/external meetings including catering and logistics.
• Plan and organise business travels and itineraries.
• Submit company expenses accurately and timely.
• Produce documents with proper formatting in line with brand.
• Draft emails and communications as requested.
• Attend senior level meetings to take notes and coordinate materials.
• Execute ad hoc duties to ensure smooth workflow.

Skills

English (C1)

Office administration

Time management

Interpersonal skills

Secrecy / confidentiality

Problem solving

Communication skills

Tools

MS Office

Job description

Posting Description

Executive Assistant

The main responsibility of Executive Assistant will be providing administrative support to Business Leaders across locations and Solution Lines. Our office is located in Cracow and we offer a 50/50 hybrid working model.

What the day will look like

• Acting as a point of contact/liaison with clients, third parties, peers and direct reports,
• Proactively managing email and diary,
• Preparing and coordinating internal/external meetings including all catering, equipment and logistical requirements,
• Planning and organising travels,
• Submitting of company expenses,
• Producing documents as requested, in line with Aon brand, including typing, formatting, proof reading, printing and binding as needed,
• Drafting emails and communications as requested,
• Attending senior level meetings to coordinate agenda, materials, and take notes
• Any ad hoc duties, requests and initiatives to ensure the proper workflow.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

Skills and experience that will lead to success

• Fluent English – at least C1 level (CEFR scale),
• 1-2 years of previous administration and office experience in a professional, client orientated environment, previous PA experience would be an asset
• Fully competent with MS Office
• Personal effectiveness, good organizational and time management skills,
• Excellent interpersonal skills,
• Reliable, trustworthy and maintains confidentiality,
• Ability to deal with stress and tight deadlines,
• Strong problem solving skills,
• Strong communication skills - both written and verbal and with all levels of seniority,

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