Executive Assistant

Aon plc; Kraków; Hybrid; PLN 60,000 - 90,000; Full time

Job summary

Aon plc in Kraków is seeking an Executive Assistant to provide comprehensive administrative support to Business Leaders across locations and Solution Lines. The role operates from our Cracow office with a 50/50 hybrid model.

You will manage complex calendars, coordinate meetings, travel arrangements, expenses, and prepare documents in line with Aon branding. Strong organizational and communication skills are essential.

Qualifications

• 1-2 years of admin experience in a professional, client-oriented environment.
• Fluent English at least C1.
• Proficient with MS Office.
• Strong organization and time management skills.
• Excellent interpersonal and written/verbal communication.

Responsibilities

• Acting as a point of contact/liaison with clients, third parties, peers and direct reports
• Proactively managing email and diary
• Preparing and coordinating internal/external meetings including all catering, equipment and logistical requirements
• Planning and organising travels
• Submitting of company expenses
• Producing documents as requested, in line with Aon brand, including typing, formatting, proof reading, printing and binding as needed
• Drafting emails and communications as requested
• Attending senior level meetings to coordinate agenda, materials, and take notes
• Any ad hoc duties, requests and initiatives to ensure the proper workflow.

Skills

Fluent English

Admin experience

Organisational skills

Interpersonal skills

Confidentiality

Communication skills

Stress management

Tools

MS Office

Job description

Executive Assistant

The main responsibility of Executive Assistant will be providing administrative support to Business Leaders across locations and Solution Lines. Our office is located in Cracow and we offer a 50/50 hybrid working model.

What the day will look like

• Acting as a point of contact/liaison with clients, third parties, peers and direct reports,
• Proactively managing email and diary,
• Preparing and coordinating internal/external meetings including all catering, equipment and logistical requirements,
• Planning and organising travels,
• Submitting of company expenses,
• Producing documents as requested, in line with Aon brand, including typing, formatting, proof reading, printing and binding as needed,
• Drafting emails and communications as requested,
• Attending senior level meetings to coordinate agenda, materials, and take notes
• Any ad hoc duties, requests and initiatives to ensure the proper workflow.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

Skills and experience that will lead to success

• Fluent English – at least C1 level (CEFR scale),
• 1-2 years of previous administration and office experience in a professional, client orientated environment, previous PA experience would be an asset
• Fully competent with MS Office
• Personal effectiveness, good organizational and time management skills,
• Excellent interpersonal skills,
• Reliable, trustworthy and maintains confidentiality,
• Ability to deal with stress and tight deadlines,
• Strong problem solving skills,
• Strong communication skills - both written and verbal and with all levels of seniority,

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