Executive Administrative Specialist

Oliver Wyman; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private health care

Insurance

Sport card

Lunch card

Saving plan

Pension plan

Job summary

Oliver Wyman is seeking an Administrative Assistant to provide comprehensive support to Principals and Partners. Responsibilities include calendar management, travel coordination, timesheet and expense reporting, CRM maintenance, and client-facing support.

The role also covers document preparation and team coverage to ensure smooth operations. You will collaborate with Marketing and other departments, contribute to process improvements, and participate in team projects while delivering

Qualifications

• Fluent English required (C1/C2).
• Strong client service mindset and communication skills.
• Experience working in a professional environment supporting senior staff.
• Excellent team collaboration and flexibility.
• Meticulous attention to detail and accuracy.
• Proficient with MS Office and CRM systems.

Responsibilities

• Maintain diaries for Principals and schedule meetings with clients and staff.
• Coordinate travel arrangements and accommodation.
• Prepare monthly timesheets and expense reports for assigned Principals.
• Maintain and update client CRM data for accuracy.
• Assist Marketing with mailings and document formatting per Oliver Wyman styles.
• Provide coverage for Administrative Assistants as needed.
• Support Partners/Principals during transitions and onboarding.

Skills

Fluent English

Client service

Interpersonal skills

Team player

Can-do attitude

Attention to detail

Tools

MS Outlook

MS Word

MS Excel

CRM

Job description

Oliver Wyman is seeking an Administrative Assistant to provide comprehensive support to Principals and Partners. Responsibilities include calendar management, travel coordination, timesheet and expense reporting, CRM maintenance, and client-facing support.

The role also covers document preparation and team coverage to ensure smooth operations. You will collaborate with Marketing and other departments, contribute to process improvements, and participate in team projects while delivering