Administrative Assistant with fluent English (supporting the UK team)

Oliver Wyman; Warszawa; Presencial; PLN 60.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Private health care

Insurance

Sport card

Lunch card

Saving plan

Pension plan

Descripción de la vacante

Oliver Wyman is seeking an Administrative Assistant to provide comprehensive support to Principals and Partners. Responsibilities include calendar management, travel coordination, timesheet and expense reporting, CRM maintenance, and client-facing support.

The role also covers document preparation and team coverage to ensure smooth operations. You will collaborate with Marketing and other departments, contribute to process improvements, and participate in team projects while delivering

Formación

• Fluent English required (C1/C2).
• Strong client service mindset and communication skills.
• Experience working in a professional environment supporting senior staff.
• Excellent team collaboration and flexibility.
• Meticulous attention to detail and accuracy.
• Proficient with MS Office and CRM systems.

Responsabilidades

• Maintain diaries for Principals and schedule meetings with clients and staff.
• Coordinate travel arrangements and accommodation.
• Prepare monthly timesheets and expense reports for assigned Principals.
• Maintain and update client CRM data for accuracy.
• Assist Marketing with mailings and document formatting per Oliver Wyman styles.
• Provide coverage for Administrative Assistants as needed.
• Support Partners/Principals during transitions and onboarding.

Conocimientos

Fluent English

Client service

Interpersonal skills

Team player

Can-do attitude

Attention to detail

Herramientas

MS Outlook

MS Word

MS Excel

CRM

Descripción del empleo

The Opportunity:

We are looking for enthusiastic and talented people to provide the administrative assistance in the following areas: calendaring, travel arrangement, timesheet and expense reporting, CRM and client support plus team support.

Key responsibilities:

• Maintain diaries for 5/6 Principals, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate
• Proactively spot opportunities to add marginal internal meetings; interviews, staff meetings, etc.
• Coordinate travel and accommodation, book cars, rail tickets, etc.
• Prepare monthly timesheets for each assigned Principal
• Prepare all expense reports
• Maintain/update client contact database to ensure accuracy of information for firm use
• Assist the Marketing Department with the coordination of customized mailings
• Prepare letters, proposals and other documents using Oliver Wyman formatting styles
• Provide coverage for Administrative Assistants when out of the office to ensure seamless support to Principals
• Provide short-term coverage for Partners or Principals who may be in the midst of an Executive Assistant assignment transition or who are new to the Firm
• Provide training and support to new Administrative Assistants
• Participate in team meetings and projects with an eye to improving processes and the overall performance of the Executive Assistant team
• Carry out any other tasks given by the Line Manager within the scope of the job to ensure effective delivery and development of the service

What do we expect?

• Fluent English (C1/C2) - any other European language would be an asset!
• Strong client service attitude
• Excellent interpersonal and communication skills
• Good team player
• Can-do attitude
• High level of attention to detail and accuracy
• Knowledge of MS Outlook / Word / Excel and CRM as a plus

Not required, but would be an asset:

• Impeccable written and oral other European language (C1/C2 level) - preferably Swedish, or Dutch

What we can offer you:

• Full time job contract with an attractive compensation package
• Selection of benefits (e.g. private health care, insurance, sport card, lunch card, gift card, saving plan, pension plan)
• Opportunity for professional growth in a stable, global company
• Access to mentoring and training programs
• Inclusive culture with Employee Resources Groups and CSR activities
• Working in diverse and dynamic teams, friendly and flexible workplace that promotes work-life balance
• Fresh fruit, beverages and snacks while working in our modern office near the city center

Why join us at Oliver Wyman?

At Oliver Wyman, we lead with heart - we love what we do and have fun while we do it! We also strive for breakthroughs by questioning, seeking diverse perspectives, and finding powerful and sustainable solutions. If you share these values and want to work as one and own our impact at the same time, be brave and achieve the amazing with us!

• We’re individuals who are self-starting, motivated, energetic, entrepreneurial about what we do
• We have the common aspiration to have an impact, leave a legacy and change the world. We have no interest in running a steady‑state business. We want to build, grow and shape the environment around us
• We value an environment where every member of Oliver Wyman is encouraged and expected to voice his or her opinion
• We believe that to create a true meritocracy we need to remove artificial barriers to opportunity
• We value people whose lives balance work and non-work activities because we believe they are both more interesting colleagues and are able to make better contributions to the Firm.
• We push ourselves hard to deliver excellence, but we also work to extract the maximum benefit from the flexibility of a project-based business. We provide the ability to take career breaks for personal or family reasons. We fundamentally value each other’s time and are sensitive to how it is used. We are an output not input‑based culture, have respect for people’s personal decisions, and believe that one's workload must be sustainable. We seek balance for ourselves and our colleagues.

At Oliver Wyman, a Marsh (NYSE: MRSH) business, we bring deep industry insight, bold innovation, and a collaborative approach that cuts through complexity to help organizations navigate their most defining transformative moments.

As a business of Marsh, we work alongside the world’s leading experts across risk, reinsurance and capital, people and investments, and management consulting. Together with Marsh Risk, Guy Carpenter, and Mercer, we help organizations build resilience and competitive advantages from every angle. With annual revenue over $24 billion and more than 90,000 colleagues in 130 countries, Marsh helps build the confidence to thrive through the power of perspective.

For more information, visit oliverwyman.com, or follow us on LinkedIn and X.