Executive Admin & Travel Coordinator (Onsite)

A.P. Moller - Maersk; Warszawa; On-site; PLN 70,000 - 100,000; Full time

Job summary

Maersk is seeking an Administrative Assistant for our Warsaw Global Service Centre. You will support the site leadership with calendar management, travel logistics, expense processing, and meeting coordination to ensure smooth day-to-day operations of the Warsaw office.

The role requires strong organisational skills, excellent English and Polish, and the ability to work with senior leaders in a fast-paced environment. Office-based, full-time, onsite five days a week.

Qualifications

• Excellent organisational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proactive, solution-oriented approach with a can-do attitude.
• Comfortable working with senior leaders and stakeholders.
• High attention to detail and confidentiality.
• Proficient in Microsoft Office suite.
• Experience coordinating travel, meetings, events, or admin activities.
• Category B driving license is required.
• Fluent in English and Polish.

Responsibilities

• Manage calendars, meetings, and leadership scheduling requirements.
• Coordinate travel arrangements and visas as needed.
• Process expenses, invoices, and travel settlements.
• Arrange meeting rooms, events, and off-site activities.
• Support visiting executives with travel logistics and meetings.
• Build relationships with leaders, vendors, facilities, and IT teams.
• Handle administrative requests efficiently and professionally.
• Ensure a seamless experience for employees, visitors, and stakeholders.

Skills

Organisational skills

Communication

Proactive mindset

Stakeholder engagement

Attention to detail

Discretion with confidential info

Meeting & travel coordination

Driving license B

Bilingual English/Polish

Tools

Microsoft Office

Job description

Maersk is seeking an Administrative Assistant for our Warsaw Global Service Centre. You will support the site leadership with calendar management, travel logistics, expense processing, and meeting coordination to ensure smooth day-to-day operations of the Warsaw office.

The role requires strong organisational skills, excellent English and Polish, and the ability to work with senior leaders in a fast-paced environment. Office-based, full-time, onsite five days a week.