EMEA HSSE Admin: Emergency Preparedness & Compliance

JLL; Warszawa; On-site; PLN 90,000 - 120,000; Full time

Job summary

JLL in Warsaw is seeking an EMEA E-Prep Admin to coordinate Emergency Preparedness programs across the EMEA region. You will serve as the primary contact for documentation, drill scheduling, site compliance, and dashboards across facility management tools.

This role suits an organized, safety-focused professional eager to develop expertise in emergency management within a global real estate leader. Collaboration spans multiple countries and diverse teams.

Qualifications

• Bachelor's degree or equivalent in Health & Safety, Facilities Management, Emergency Management, or a related field.
• 1–3 years of experience in EHS administration, emergency preparedness, or facilities coordination.
• Knowledge of emergency preparedness regulations and standards applicable within EMEA.
• Experience with facilities management or EHS reporting tools.
• Strong organisational and administrative skills with the ability to work with data streams.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Strong written and verbal communication skills in English.
• Ability to work independently, take initiative, and adapt to shifting priorities.

Responsibilities

• Coordinate and schedule emergency drills across EMEA sites.
• Maintain and update Emergency Preparedness documentation (ERMs, EAPs, floor plans).
• Monitor site compliance with E-Prep requirements and report gaps.
• Support maintenance of E-Prep dashboards and reporting tools.
• Track corrective actions from drills, audits and inspections to closure.
• Coordinate Fire Marshal/Warden and First Aider programmes, including training records.
• Assist with E-Prep audits, inspections, and risk assessments.
• Liaise with site teams to ensure emergency equipment inspections are current.
• Prepare regular E-Prep status reports and KPI summaries for leadership.
• Support review and closure of E-Prep work orders in FM systems.
• Provide ad-hoc admin support to regional EHS and FM teams.
• Data entry, document formatting, and record-keeping across EHS programmes.

Skills

English proficiency

MS Office

Organisational skills

Data handling

Communication skills

Independent working

Education

Bachelor's degree in Health & Safety or related field

Tools

Microsoft Office

Job description

JLL in Warsaw is seeking an EMEA E-Prep Admin to coordinate Emergency Preparedness programs across the EMEA region. You will serve as the primary contact for documentation, drill scheduling, site compliance, and dashboards across facility management tools.

This role suits an organized, safety-focused professional eager to develop expertise in emergency management within a global real estate leader. Collaboration spans multiple countries and diverse teams.