EMEA E-prep Analyst (Health & Safety)

Jones Lang LaSalle Incorporated; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Warsaw seeks an EMEA E-Prep EHS Admin to coordinate emergency preparedness programs across the region and support the wider EHS and Facilities Management teams. You will maintain documentation, schedules, and dashboards while ensuring site compliance and timely action on findings.

The role requires a relevant degree and 1–3 years' experience in EHS administration, with strong English skills and proficiency in MS Office.

Qualifications

• Bachelor's degree in Health & Safety, Facilities Management, Emergency Management, or related field.
• 1–3 years' experience in EHS administration, emergency preparedness or facilities coordination.
• Knowledge of EMEA emergency preparedness regulations and standards.
• Experience with facilities management or EHS reporting tools.
• Strong organisation and data handling skills; proficient English.

Responsibilities

• Coordinate and schedule emergency drills across EMEA sites.
• Maintain Emergency Preparedness documentation (ERMs, EAPs, floor plans).
• Monitor site compliance and report gaps to regional EHS managers.
• Support accuracy of E-Prep dashboards and reporting tools.
• Track corrective actions from drills, audits and inspections to closure.
• Coordinate Fire Marshal/Warden and First Aider programmes and records.
• Assist with E-Prep audits, inspections and risk assessments.
• Ensure emergency equipment inspections are current and documented.
• Prepare E-Prep status reports and KPI summaries for leadership.
• Provide ad-hoc administrative support to EHS and FM teams.

Skills

Emergency preparedness

Facilities coordination

Data reporting

MS Office

English communication

Education

Health & Safety or related degree

Tools

MS Office

EHS reporting tools

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Summary

The EMEA E-Prep EHS Admin is responsible for the coordination, administration, and continuous improvement of Emergency Preparedness (E-Prep) programmes across the EMEA region. The role serves as the primary point of contact for E-Prep documentation, drill scheduling and tracking, site compliance monitoring, and the accuracy of dashboards and reporting across a range of facility management and EHS tools. In addition to E-Prep ownership, this role provides flexible administrative support to the wider EHS and Facilities Management team, taking on additional ad‑hoc tasks as required to ensure smooth and efficient regional operations. Acts as the primary responsible person for E-Prep documentation, drill coordination, and compliance monitoring across EMEA sites Supports dashboard and reporting accuracy via facility management and EHS tools Provides flexible administrative support to the regional EHS and FM teams when needed Works closely with regional EHS managers, site teams, and operational stakeholders

Key Responsibilities

• Coordinate and schedule emergency drills (fire, evacuation, shelter-in-place, table‑top exercises) across EMEA sites
• Maintain and update Emergency Preparedness documentation, including Emergency Response Manuals (ERMs), Emergency Action Plans (EAPs), floor plans, and emergency contact lists
• Monitor site compliance with E-Prep requirements and elevate gaps to regional EHS managers in a timely manner
• Support the maintenance and accuracy of E-Prep dashboards and reporting tools
• Track and follow up on corrective actions arising from drills, audits, and inspections through to closure
• Coordinate Fire Marshal/Warden and First Aider programmes, including training records, appointment tracking, and volunteer roster management
• Assist with E-Prep-related audits, inspections, and risk assessments
• Liaise with site teams to ensure emergency equipment inspections (e.g., fire extinguishers, EPK, AEDs, first aid kits, etc.) are current and fully documented
• Prepare regular E-Prep status reports and KPI summaries for leadership
• Support the review and closure of E-Prep work orders within facility management systems
• Provide ad‑hoc administrative support to the regional EHS and FM teams as workload and priorities require
• Assist with data entry, document formatting, and record‑keeping across EHS programmes
• Help maintain shared drives, filing systems, and knowledge repositories
• Support other EHS programme areas (e.g., Corrective Actions Tracker, incident reporting, etc) during peak periods or as directed by the regional EHS managers

Required Qualifications

• Bachelor's degree or equivalent in Health & Safety, Facilities Management, Emergency Management, or a related field (Completion of a post‑secondary school (szkoła policealna) in occupational health and safety, OR Higher education with a specialization in H&S or postgraduate studies in H&S)
• 1–3 years of experience in EHS administration, emergency preparedness, or facilities coordination
• Knowledge of emergency preparedness regulations and standards applicable within EMEA
• Experience with facilities management or EHS reporting tools
• Strong organisational and administrative skills with the ability to work with data streams
• Proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Strong written and verbal communication skills in English
• Ability to work independently, take initiative, and adapt to shifting priorities

Preferred Qualifications

• NEBOSH General Certificate, IOSH Managing Safely, or equivalent EHS qualification
• Experience supporting multinational or regional operations across multiple time zones
• Experience with Fire Marshal/Warden and first aid coordination programmes
• Knowledge of emergency drill best practices and post‑drill evaluation methodologies
• Familiarity with large corporate EHS systems, processes, and reporting platforms
• Experience with data visualisation or business intelligence tools
• Additional European language skills (e.g., German, French, Spanish) are advantageous

Key Competencies

• Organisational skills and attention to detail
• Stakeholder coordination and communication
• Problem‑solving and proactive follow‑up
• Data accuracy and reporting
• Adaptability & flexibility
• Collaboration and teamwork
• Regulatory and compliance awareness
• Continuous improvement mindset

This role offers the opportunity to support HSSE excellence across one of the world's most dynamic and diverse regions while contributing to JLL's commitment to creating safe, sustainable, and secure environments for our people and clients.

Location: On‑site –Warsaw, POL

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.