EMEA E-Prep Admin: Emergency Readiness & Reporting

Jones Lang LaSalle Incorporated; Warszawa; On-site; PLN 60,000 - 110,000; Full time

Job summary

Jones Lang LaSalle Incorporated (JLL) seeks an EMEA E-Prep EHS Admin to coordinate emergency preparedness programs, drills, and documentation across multiple countries. The role focuses on dashboards, reporting accuracy, and proactive risk management within a global real estate and facilities management context.

You will support site teams, maintain ERMs/EAPs, and collaborate with regional EHS managers to ensure regulatory compliance and continuous improvement.

Qualifications

• Bachelor’s degree in Health & Safety or related field.
• 1–3 years of experience in EHS administration or facilities coordination.
• Knowledge of emergency preparedness regulations within EMEA.
• Experience with facilities management or EHS reporting tools.
• Strong organizational and administrative skills with data workflows.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Strong written and verbal English communication.

Responsibilities

• Coordinate and schedule emergency drills across EMEA sites.
• Maintain E-Prep documentation including ERMs and EAPs.
• Monitor site compliance and report gaps to regional EHS managers.
• Support maintenance of E-Prep dashboards and reporting tools.
• Track corrective actions from drills, audits, and inspections through to closure.
• Coordinate Fire Marshal/Warden and First Aider programmes and records.
• Assist with E-Prep audits, inspections, and risk assessments.
• Liaise with site teams to ensure equipment inspections are current.
• Prepare E-Prep status reports and KPI summaries for leadership.
• Support review and closure of E-Prep work orders in FM systems.
• Provide ad-hoc admin support to regional EHS and FM teams.

Skills

English proficiency

Organizational skills

Administrative skills

Data handling

Independent worker

Education

Bachelor’s degree in Health & Safety or related field

Tools

Microsoft Office

Job description

Jones Lang LaSalle Incorporated (JLL) seeks an EMEA E-Prep EHS Admin to coordinate emergency preparedness programs, drills, and documentation across multiple countries. The role focuses on dashboards, reporting accuracy, and proactive risk management within a global real estate and facilities management context.

You will support site teams, maintain ERMs/EAPs, and collaborate with regional EHS managers to ensure regulatory compliance and continuous improvement.