EMEA Emergency-Prep & EHS Admin Specialist

JLL; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Job summary

JLL Warsaw is seeking an EMEA E-Prep EHS Admin to coordinate Emergency Preparedness programs across the region. You will manage documentation, drill scheduling, and compliance, serving as the main point of contact for E-Prep activities within facility management and EHS tools.

You will support dashboards, reporting, and ad-hoc tasks for the regional EHS and FM teams, collaborating with site teams and regional managers to ensure timely actions, accurate records, and continuous improvement.

Qualifications

• Bachelor’s degree or equivalent in Health & Safety, Facilities Management, Emergency Management, or a related field.
• 1–3 years of experience in EHS administration, emergency preparedness, or facilities coordination.
• Knowledge of emergency preparedness regulations and standards applicable within EMEA.
• Strong organisational and administrative skills with the ability to work with data streams.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Strong written and verbal communication skills in English.

Responsibilities

• Coordinate and schedule emergency drills (fire, evacuation, shelter-in-place, table-top exercises) across EMEA sites.
• Maintain and update Emergency Preparedness documentation (ERMs, EAPs, floor plans, contact lists).
• Monitor site compliance with E-Prep requirements and elevate gaps to regional EHS managers.
• Support the maintenance and accuracy of E-Prep dashboards and reporting tools.
• Track and follow up on corrective actions from drills, audits and inspections through to closure.

Skills

Organisational skills

Stakeholder coordination

English communication

Independent work

Education

Bachelor’s degree or equivalent in Health & Safety / Facilities Management / Emergency Management

Tools

Microsoft Office (Excel, PowerPoint, Word)

Data visualisation / BI tools

Job description

JLL Warsaw is seeking an EMEA E-Prep EHS Admin to coordinate Emergency Preparedness programs across the region. You will manage documentation, drill scheduling, and compliance, serving as the main point of contact for E-Prep activities within facility management and EHS tools.

You will support dashboards, reporting, and ad-hoc tasks for the regional EHS and FM teams, collaborating with site teams and regional managers to ensure timely actions, accurate records, and continuous improvement.