e-Billing Coordinator

Linklaters Italy; Warszawa; Hybride; PLN 90 000 - 150 000; Plein temps

Avantages offerts par ce poste

Private medical insurance

On-site gym

Group Life insurance

Worldwide travel insurance

Sport card or public transportation

Training opportunities

Résumé du poste

Linklaters Warsaw is seeking an E-Billing Coordinator to manage the full lifecycle of e-billing, from setup to submission and query resolution, ensuring efficiency and compliance with firm policies and client requirements.

The role requires 2+ years in eBilling, strong English, and collaboration across teams. Hybrid work, with presence in the office and remote support, is offered within a global finance environment.

Qualifications

• At least 2 years of experience in eBilling or E-Invoicing activities at a professional services firm.
• Experience in a law firm is highly desirable.
• Demonstrated ability to deliver eBilling responsibilities effectively, ensuring operational excellence and positive experiences for all stakeholders.
• Show excellent written & spoken English.
• Strong communication skills and the ability to collaborate effectively across teams.
• Bring technical, numeric, and analytical expertise – Excel has no secrets from you.
• A focus on accuracy, deadlines, and client service.
• Willingness to travel for business to the United Kingdom as required.
• Familiarity with SAP is a plus.

Responsabilités

• eBilling Platform Management: Uploading invoices to client systems and coordinate with clients and vendors to troubleshoot issues.
• Query Resolution: Addressing and resolving queries and rejections from clients and fee earners promptly.
• Deadlines: Monitoring billing schedules to ensure internal and external deadlines are met.
• Data Management: Maintaining the eBilling console and keeping timekeepers, matters, and billing rates up to date.
• Managing New Client Setups: Assisting with client configuration and implementation while ensuring compliance with eBilling policies.
• Client Communication: Liaising with clients throughout the eBilling process, from setup to payment.
• Collaboration: Working with Credit Control, Client Finance, Billing and Pricing Teams to ensure compliance.

Connaissances

eBilling

English

Excel

Communication

SAP

Outils

SAP

Description du poste

Location & Working Arrangements

Warsaw, Linklaters Global Solutions.

Hybrid model: 2 days per week from the office located next to Rondo ONZ.

Contract: permanent with 3-month probation period.

Working hours: E-Billing team typically works standard hours from 9:00 to 17:15.

About the Team

Join our Finance team as a valued member, supporting the firm's financial health through timely and accurate insights. The team is globally diverse and committed to upholding high standards of integrity, collaboration, and continuous improvement. The E-Billing team ensures the smooth submission of billing data to clients' platforms, manages submissions and rejections, and provides ongoing assistance to both clients and practice teams.

Role Overview

As an E-Billing Coordinator, you will be responsible for managing the full e-billing lifecycle, from setup and submission through to query resolution and reporting. At the heart of this role is ensuring that client invoices are processed efficiently, accurately, and in full compliance with firm policies and client requirements.

Key Responsibilities

• eBilling Platform Management: Uploading invoices to client systems in a timely manner and coordinating with clients and vendors to troubleshoot issues.
• Query Resolution: Addressing and resolving queries and rejections from clients and fee earners promptly.
• Deadlines: Monitoring and updating internal billing schedules to ensure internal and external deadlines are adhered to.
• Data Management: Maintaining the eBilling console to ensure it is accurate and up-to-date; ensuring timekeepers/user records, matters, and billing rates, are also accurate and up-to-date.
• Managing New Client Setups: Assisting with client configuration and implementation while ensuring compliance with eBilling policies and procedures, SAR rules and firm policies.
• Client Communication: Liaising with clients throughout the eBilling process, from setup to payment.
• Collaboration: Working with other teams (e.g., Credit Control, Client Finance, Billing and Pricing Teams) to ensure compliance with eBilling requirements.

Qualifications

• At least 2 years of experience in eBilling or E-Invoicing activities at a professional services firm.
• Experience in law firm is highly desirable.
• Demonstrated ability to deliver eBilling responsibilities effectively, ensuring operational excellence and positive experiences for all stakeholders.
• Show excellent written & spoken English.
• Strong communication skills and the ability to collaborate effectively across teams.
• Bring technical, numeric, and analytical expertise – Excel has no secrets from you.
• A focus on accuracy, deadlines, and client service.
• Legal Finance experience - nice to have.
• Willingness and ability to travel for business to the United Kingdom as required.
• Familiarity with SAP is a plus.

Team

You will be welcomed into the Finance team as a valued and integral member of the group. The Finance function is a globally diverse team of professionals dedicated to ensuring the firm's financial health, enabling strategic decision-making, and delivering accurate, timely financial insight and control. In this role, you will collaborate closely with both the local team and the broader Finance network, with strong support and a shared commitment to excellence. Our culture emphasises teamwork, integrity, and continuous improvement. Working alongside stakeholders across the business, the Finance team is responsible for a wide range of activities including budgeting, forecasting, financial reporting, compliance, and strategic planning. The team plays a critical role in safeguarding the firm's financial stability and driving value through data-led insight and financial stewardship. This role offers a variety of responsibilities and projects, providing opportunities for development, cross-functional exposure, and professional growth. We are excited to expand our team with individuals who are detail-oriented, commercially aware, and passionate about contributing to the firm's success through sound financial management and collaboration.

Company

Linklaters is a global law firm, with 31 offices in 21 countries worldwide. Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional. We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mindset we aim to bring to every interaction. Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere. We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team, with a common goal.

Benefits

• Private medical insurance
• On-site gym and bike facilities
• Group Life insurance
• Firm funded worldwide personal travel insurance, for you and your family
• Subsidised sport card or public transportation card
• Wide range of training opportunities

Additional Information

We are excited to expand our team with individuals who are detail-oriented, commercially aware, and passionate about contributing to the firm's success through sound financial management and collaboration.

Equal Opportunity & Diversity Statement

In the event that we make an offer to you, and where local legislation permits, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and references from previous employers. Your offer will be subject to the successful completion of these checks which will be initiated following your consent. As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We know that diversity makes us a better law firm and helps us attract the best talent, drive innovation with diversity of thought, and deliver the best experience to everyone who comes into contact with us. We recruit on the basis of merit, irrespective of age, disability, gender, gender identity, race or ethnicity, marital status, religion, sex, sexual orientation or any other status protected by the laws or regulations in the locations where we operate. Selection decisions, and the reasons for those decisions, are recorded at each stage of the selection process. Selection criteria and, where appropriate, technical skills tests are in place to measure an individual’s ability for the safe and effective performance of a job. Those involved in recruitment and selection decisions and processes are also provided with guidance on diversity issues. If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance. Specific experience requirements advertised on a role do not intend to preclude applications from candidates who may have more or less experience. Our intention is only to indicate a guideline as to the necessary skills for the role as described.