PMO Coordinator

Linklaters Italy; Warszawa; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Private medical insurance

On-site gym and bike facilities

Group Life insurance

Worldwide personal travel insurance (F

Subsidised sport card or public TRAN

Wide range of training opportunities

Job summary

Linklaters Global Solutions in Warsaw is recruiting for a PMO Coordinator to support the firm’s project portfolio delivery. The role involves maintaining portfolio documentation, supporting governance, and assisting with budget management and reporting.

Ideal candidates have at least 3 years’ overall experience with 1–2 years in a PMO, strong Excel/Office skills, and a collaborative, proactive approach to continuous improvement within a global team.

Qualifications

• Minimum 3 years’ overall professional experience, including 1–2 years in a PMO or portfolio PMO.
• Proficient with Microsoft Office suite (Word, Excel, PowerPoint) and experience with PMO tools.

Responsibilities

• Support evaluation, classification and prioritisation of new project demand.
• Maintain portfolio-level documentation (delivery and resource plans, benefits plans, risk logs).
• Prepare portfolio management reports and support governance meetings.
• Participate in PP MO capability development and service catalogue improvements.

Skills

PMO experience

Microsoft Office

Portfolio management tools

Tools

PMO tools

Job description

PMO Coordinator – Linklaters Global Solutions

For Linklaters Global Solutions in Warsaw, we are currently recruiting for the PMO Coordinator role. Your role You will be responsible for providing PMO services to support the effective delivery of the firm’s project portfolio, including ensuring alignment to standard processes, application of best practice methods, tools and templates, management reporting, quality assurance and facilitating portfolio governance. You will work closely with the PMO Services Manager, Technology PMO Manager, project delivery teams, Finance, Technology & Data, and other PMO professionals.

Your role

As a PMO Coordinator you will: Support the evaluation, classification and prioritisation of new project demand. Maintain accurate and complete portfolio-level documentation, for example portfolio delivery plans, resource plans, benefits plans, and risk and issue logs. Support portfolio governance meetings and help manage the project portfolio budget. Prepare portfolio management reports, assimilating information from our project delivery teams, other PMO team members and seeking clarification as needed. Enable effective information management and knowledge management practises. Ensure that portfolio records and underlying project delivery information is accessible and well-organised and facilitate knowledge-sharing. Perform ad-hoc analysis as required, for example relating to project portfolio performance, and in support of other Linklaters’ business processes (e.g. business planning, financial year-end). Maintain, and work closely with the PMO Services Manager to support the continuous improvement of, the shared services PMO model, including the service catalogue, key performance indicators (KPIs), reporting cadence, supporting processes, and operating procedures Support the implementation and ongoing operation of the firm’s project portfolio management (PPM) solution. In addition, the role-holder will be expected to actively participate in our growing community of PMO professionals and engage with the broader development of our PMO capabilities in the firm.

Your experience

Min. 3 years’ overall professional experience, including 1-2 years in a PMO, portfolio PMO, or related project or programme co-ordination role. Proficient with the Microsoft Office suite, including Word, Excel, PowerPoint, ideally with experience using dedicated project portfolio management, project or task management tools. Previous experience of working in legal services or professional services environment would be advantageous. Excellent attention to detail. Confident with numbers, the analysis of data and financial management information. Able to communicate effectively at all levels - clearly and succinctly conveying ideas and options. Embraces accountability and sets an example to others; proactive and action-oriented, driving continuous improvement to ways of working. Inclusive, aware of the needs of, and supportive of, all team members.

Location Warsaw (hybrid model – min. 2 days per week at the office) Type of contract: Contract of employment

Benefits

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

• Private medical insurance
• On-site gym and bike facilities
• Group Life insurance
• Firm funded worldwide personal travel insurance, for you and your family
• Subsidised sport card or public transportation card
• Wide range of training opportunities

Linklaters

Linklaters is a global law firm, providing legal services in 20 countries and through 30 offices. Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional. We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction. Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere. We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team, with a common goal.

What sets us apart

At Linklaters We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business We belong to a firm that embodies its corporate social, environment and governance responsibility commitments We celebrate diversity, equity and inclusion so our people can bring themselves to work We advocate speak‑up culture to empower our people in sharing their voices and an open‑door policy to ensure they are listened to We invest in custom‑fit career paths for our people in line with their talents and aspirations We provide agile working solutions to meet the changing needs of our people and our business We are committed to people first relationships based on mutual trust, respect and appreciation We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills

• Budget Management
• Cost Management
• Data Analysis
• Dependency Management
• Microsoft Office
• Plan Management
• Portfolio Management
• PPM Frameworks & Methodologies
• Process Design
• Process Improvements
• Project/Initiative Benefits Management
• Project Management
• Project Management Office (PMO)
• Quality Assurance (QA)
• Resource Management
• Risk Management
• Schedule Management

Duties and responsibilities

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.

This is the place where talent meets opportunity and where passion meets purpose. At Linklaters, the work we do means carving a path through unexplored territory, working on complex legal matters, across jurisdictions and borders and providing outstanding service and confidence to our clients. Having the vision to see things differently and the determination to deliver excellence, every time.

That’s what makes us who we are. You can see your true potential connecting with dynamic colleagues all over the world, united by purpose and shared values and working together as one inclusive, collaborative team. With second to none training and support, this is the place where you meet your future. This is Linklaters.

In the event that we make an offer to you, and where local legislation permits, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and references from previous employers. Your offer will be subject to the successful completion of these checks which will be initiated following your consent.

As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We know that diversity makes us a better law firm and helps us attract the best talent, drive innovation with diversity of thought, and deliver the best experience to everyone who comes into contact with us.

We recruit on the basis of merit, irrespective of age, disability, gender, gender identity, race or ethnicity, marital status, religion, sex, sexual orientation or any other status protected by the laws or regulations in the locations where we operate. Selection decisions, and the reasons for those decisions, are recorded at each stage of the selection process. Selection criteria and, where appropriate, technical skills tests are in place to measure an individual’s ability for the safe and effective performance of a job. Those involved in recruitment and selection decisions and processes are also provided with guidance on diversity issues. If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance.

Specific experience requirements advertised on a role do not intend to preclude applications from candidates who may have more or less experience. Our intention is only to indicate a guideline as to the necessary skills for the role as described.