Dynamic Office Coordinator – Warsaw | Ops & Procurement

Niezastapiona; Warszawa; Hybrid; PLN 70,000 - 110,000; Full time

Benefits offered by this job

Travel vouchers

Hybrid work model

Wellbeing support

Learning & development

Mentoring program

Job summary

Flix is seeking an Office Coordinator to ensure the smooth operation of our Warsaw office and to support regional offices across Eastern Europe. You will own day-to-day office activities, manage administration processes, and help shape a positive employee experience.

The role requires strong organizational skills, a proactive mindset, and fluency in Polish with very good English. Availability to work on-site at Fabryczna 5, Warsaw is needed.

Qualifications

• Strong organizational skills and ability to independently manage multiple priorities.
• Fluency in Polish and very good command of English—spoken and written.
• Solid MS Office skills (Excel, Word, Outlook, PowerPoint).

Responsibilities

• Ensure smooth day-to-day operation of the office, including reception.
• Manage administration processes such as document flows or contracts management.
• Oversee administrative budget, spending, and procurement activities.
• Manage relationships with suppliers, vendors, and building administration.
• Organize office events and support employee experience initiatives.
• Coordinate office supplies, inventory, equipment, maintenance, and ad-hoc repairs.

Skills

Organizational skills

Polish (fluent)

English (very good)

MS Office proficiency

Tools

MS Office (Excel/Word/Outlook/PowerPoint)

Job description

Flix is seeking an Office Coordinator to ensure the smooth operation of our Warsaw office and to support regional offices across Eastern Europe. You will own day-to-day office activities, manage administration processes, and help shape a positive employee experience.

The role requires strong organizational skills, a proactive mindset, and fluency in Polish with very good English. Availability to work on-site at Fabryczna 5, Warsaw is needed.