Document Controller - Hybrid, Global Projects, Growth

Buro Happold; Województwo mazowieckie; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Flexible hybrid working

Wellbeing initiatives

Learning & development opportunities

Salary reviews & recognition

Job summary

Buro Happold is seeking a Document Controller in Warsaw or Lublin to support Project Delivery Management by handling document control and information flows across projects. You will ensure documentation is accurate, distributed, and archived according to project and quality standards.

The role requires organisation, communication, and proficiency with MS Office, SharePoint, and CDE tools. Hybrid working options are available within Poland.

Qualifications

• Secondary education or higher.
• Experience in administrative, document control or project support roles.
• Excellent communication and stakeholder management.
• Strong organisational skills and ability to prioritise tasks.
• Proficiency in Microsoft Office (Word/Excel).
• Fluent Polish and good English language skills.
• Proactive, customer-focused and process-oriented.
• Experience with construction or design industry preferred.
• Familiarity with AutoCAD, Revit or similar software.
• Experience supporting multidisciplinary project teams.
• Knowledge of CDE or project collaboration platforms.
• German language skills are a plus.

Responsibilities

• Manage the full document control lifecycle for projects.
• Upload, file and distribute documents via email, SharePoint and CDE.
• Ensure access to latest approved documents and templates.
• Maintain document registers and distribution lists.
• Implement project-specific document control processes.
• Support QA checks and audits for documentation.
• Act as a point of contact for document queries with stakeholders.
• Coordinate submissions and support milestone deliveries.
• Monitor workflows, comments and approvals.
• Support SharePoint sites, meeting minutes and project reporting.
• Contribute to process improvements in document control.

Skills

Fluent Polish

Good English

Excellent communication

Strong organisation

Proactive approach

Team collaboration

Attention to detail

Customer-focused

Education

Secondary education or higher

Tools

Microsoft Office

SharePoint

Autodesk AutoCAD

Revit

Common Data Environment (CDE)

Job description

Buro Happold is seeking a Document Controller in Warsaw or Lublin to support Project Delivery Management by handling document control and information flows across projects. You will ensure documentation is accurate, distributed, and archived according to project and quality standards.

The role requires organisation, communication, and proficiency with MS Office, SharePoint, and CDE tools. Hybrid working options are available within Poland.