Project Coordinator

Solarpro Technology; Polska; On-site; PLN 90,000 - 130,000; Full time

Job summary

Solarpro Technology is seeking a detail-oriented documents and project controls professional in Poland to manage MDR, track document statuses, and coordinate among civil, electrical, HV, BESS, SCADA/EMS, and grid teams. You will organize meetings, prepare MoMs, and maintain RFI/NCR/TQ registers while ensuring timely delivery according to the project schedule.

The role requires a bachelor’s degree and 2+ years of experience, native Polish, fluent English, and strong MS Office skills.

Qualifications

• Bachelor’s degree in Business Administration, Engineering, Project Management or a related discipline.
• Minimum 2 years of relevant experience.
• Native Polish language – mandatory.
• Fluent English.
• Advanced Microsoft Office skills.
• Valid driving licence.
• Highly organized and proactive.
• Strong communication skills and service orientation.
• High integrity; team player.

Responsibilities

• Maintain the project documentation register and Master Document Register (MDR).
• Monitor document statuses: planned, in preparation, under review, submitted, commented, approved, AFC/IFC and as-built.
• Distribute documents and comments to responsible parties.
• Monitor response deadlines for designers, suppliers, Client and subcontractors.
• Maintain the Comment Register and ensure closure of all comments.
• Coordinate engineering disciplines (civil, electrical, HV, BESS, SCADA/EMS, telecontrol, protection, grid compliance).
• Organise engineering meetings and prepare meeting agendas; take Minutes of Meeting and action lists.
• Monitor implementation and closure of meeting actions; update tasks and progress.
• Maintain Registers for RFI, TQ, NCR, design changes and technical decisions.
• Verify documentation completeness for procurement and construction.
• Ensure engineering documentation is issued according to project schedule.
• Coordinate vendor documentation for transformers, switchgear, BESS, PCS, MV stations, SCADA and protection systems.
• Monitor review and approval of datasheets, drawings, FAT procedures and test plans.
• Support Project Manager in updating engineering and procurement schedules; flag delays.

Skills

Polish native

Fluent English

Advanced MS Office

Highly organized

Proactive

Strong communication

Service-oriented

Problem solving

Team player

Education

Bachelor’s degree in Business Administration, Engineering, Project Management or related

Tools

Microsoft Office

SharePoint

Aconex

Procore

Autodesk Construction Cloud

Job description

Your responsibilities

• Maintaining the project documentation register and Master Document Register (MDR);
• Monitoring document statuses, including: planned, in preparation, under review, submitted, commented, approved, AFC/IFC and as-built;
• Distributing documents and comments to the responsible parties;
• Monitoring response deadlines for designers, suppliers, the Client and subcontractors;
• Maintaining the Comment Register and ensuring that all comments are properly addressed and closed;
• Coordinating engineering disciplines, including civil, electrical, HV, BESS, SCADA/EMS, telecontrol, protection systems and grid compliance;
• Organising engineering meetings and preparing meeting agendas;
• Preparing Minutes of Meeting (MoM) and action lists;
• Monitoring the implementation and closure of meeting actions;
• Updating tasks, deadlines, responsibilities and progress statuses;
• Maintaining registers for Requests for Information (RFI), Technical Queries (TQ), Non-Conformance Reports (NCR), design changes and technical decisions;
• Verifying the completeness of documentation required for procurement and the commencement of construction works;
• Ensuring that engineering documentation is issued to the procurement and construction teams in accordance with the project schedule;
• Coordinating vendor documentation for transformers, switchgear, BESS, PCS, MV stations, SCADA and protection systems;
• Monitoring the review and approval of datasheets, drawings, FAT procedures and test plans;
• Supporting the Project Manager in updating the engineering and procurement schedules and monitoring key project milestones;
• Identifying delays and promptly escalating them to the Project Manager;
• Preparing weekly reports covering overdue items, critical decisions, engineering progress and project risks;
• Collecting handover, testing, commissioning and as-built documentation;
• Preparing the handover dossier structure required for PAC and COD;
• Actively supporting the Project Manager during project and coordination meetings.

Our requirements

• Bachelor’s degree in Business Administration, Engineering, Project Management or a related discipline;
• Minimum 2 years of relevant experience;
• Native Polish language – mandatory;
• Fluent English;
• Advanced Microsoft Office skills;
• Valid driving licence;
• Highly organized;
• Proactive;
• Strong communication skills;
• Service-oriented;
• Problem-solving skills;
• High integrity;
• Team player.

Optional

• Renewable energy experience;
• Previous EPC, infrastructure or renewable energy project support experience;
• Knowledge of Polish administrative and permitting procedures;
• Experience with SharePoint, Aconex, Procore or Autodesk Construction Cloud;
• FIDIC experience;
• Experience working in an international environment.