Document Controller

NES Fircroft; Województwo opolskie; On-site; PLN 60,000 - 90,000; Full time

Job summary

NES Fircroft in Poland is seeking a Document Controller for the Ionway project in Nysa. You will manage full lifecycle of project documents, ensure version control, and coordinate with designers, clients, subcontractors and project teams to keep information flowing accurately.

The role requires familiarity with SharePoint, Coreworx and Aconex, strong organizational skills, and fluency in English and Polish.

Qualifications

• Experience in document control in engineering or construction projects.
• Familiarity with SharePoint or similar systems.
• Understanding of document control processes and workflows.

Responsibilities

• Manage full lifecycle of project documents (creation, submission, tracking, archiving).
• Maintain document flow between designers, client, subcontractors, and project teams.
• Maintain correspondence registers for client and subcontractors.
• Organize and manage contracts documentation in SharePoint.
• Submit and track documents via Coreworx.
• Support RFI and constraints tracking via Aconex.
• Ensure accurate document storage and version control in SharePoint.
• Maintain trackers (RFI, constraints, document submissions, correspondence).
• Distribute reviewed documentation to stakeholders.
• Coordinate communication and maintain contact matrices.

Skills

Organizational skills

Communication

Excel proficiency

Multitasking

Tools

SharePoint

Coreworx

Aconex

Job description

Location: Nysa, Poland
Project: Ionway (BMS, )

Key Responsibilities

• Manage full lifecycle of project documents (creation, submission, tracking, archiving).
• Maintain document flow between designers, client, subcontractors, and project teams.
• Maintain correspondence registers for client and subcontractors.
• Organize and manage contracts documentation in SharePoint.
• Submit and track documents via Coreworx.
• Support RFI and constraints tracking via Aconex.
• Ensure accurate document storage and version control in SharePoint.
• Maintain trackers (RFI, constraints, document submissions, correspondence).
• Distribute reviewed documentation to stakeholders.
• Coordinate communication and maintain contact matrices.

Qualifications & Experience

• Experience in document control in engineering or construction projects.
• Familiarity with SharePoint or similar systems
• Understanding of document control processes and workflows.

Skills & Competencies

• Strong organizational skills and attention to detail.
• Effective communication and coordination abilities.
• Proficiency in Microsoft Office (Excel).
• Ability to manage multiple document streams.

Languages

• English – fluent in speaking
• Polish

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.