Ionway | Document Control (m/f/d)

Honeywell Technologies; Województwo opolskie; On-site; PLN 60,000 - 80,000; Full time

Job summary

Honeywell Technologies in Poland is seeking a Document Controller to manage project documentation, ensure version control, and maintain correspondence with clients and subcontractors for the Ionway project. The role emphasizes accuracy, organization, and adherence to document procedures using systems like SharePoint, Aconex, and Coreworx.

You will organize and track documents, support RFIs and constraints, and coordinate with designers and project teams to maintain efficient document flows.

Qualifications

• Experience in document control in engineering or construction projects.
• Familiarity with SharePoint or similar systems
• Understanding of document control processes and workflows.

Responsibilities

• Manage full lifecycle of project documents (creation, submission, tracking, archiving).
• Maintain document flow between designers, client, subcontractors, and project teams.
• Maintain correspondence registers for client and subcontractors.
• Organize and manage contracts documentation in SharePoint.
• Submit and track documents via Coreworx.
• Support RFI and constraints tracking via Aconex.
• Ensure accurate document storage and version control in SharePoint.
• Maintain trackers (RFI, constraints, document submissions, correspondence).
• Distribute reviewed documentation to stakeholders.
• Coordinate communication and maintain contact matrices.

Skills

Organizational skills

Communication

Coordination

Excel

Tools

SharePoint

Aconex

Coreworx

Job description

Job Description

As a Document Controller here at Honeywell, you will ensure smooth administrative functions, manage tasks for our executive team, and maintain an efficient work environment. You will work out of our Nysa, Poland location on a On-Site work schedule.

The Document Controller is responsible for managing, tracking, and controlling all project documentation and correspondence for the Ionway project. The role ensures accurate document flow between internal teams, clients, and subcontractors, while maintaining compliance with project procedures and document management systems such as SharePoint, Aconex, and Coreworx.

Responsibilities

• Manage full lifecycle of project documents (creation, submission, tracking, archiving).
• Maintain document flow between designers, client, subcontractors, and project teams.
• Maintain correspondence registers for client and subcontractors.
• Organize and manage contracts documentation in SharePoint.
• Submit and track documents via Coreworx.
• Support RFI and constraints tracking via Aconex.
• Ensure accurate document storage and version control in SharePoint.
• Maintain trackers (RFI, constraints, document submissions, correspondence).
• Distribute reviewed documentation to stakeholders.
• Coordinate communication and maintain contact matrices.

Qualifications

Qualifications & Experience

• Experience in document control in engineering or construction projects.
• Familiarity with SharePoint or similar systems
• Understanding of document control processes and workflows.

Skills & Competencies

• Strong organizational skills and attention to detail.
• Effective communication and coordination abilities.
• Proficiency in Microsoft Office (Excel).
• Ability to manage multiple document streams.

Languages

• English – fluent in speaking
• Polish

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

About Us

Honeywell Technologies is a global, pure-play automation company with a legacy of innovating to help solve the world’s most mission-critical challenges, enhancing the quality of life for people and communities around the world. We serve the building, industrial and process sectors with a broad portfolio of services, solutions and products, underpinned by our Honeywell Technologies Accelerator operating system and Honeywell Technologies Forge intelligence layer. By combining the deep domain expertise of our more than 50,000 employees with decades of data from our global installed base, we are uniquely positioned to lead the industrial sector’s transition from automation to autonomy.