Document Control Specialist

Jacobs; Kraków; Híbrido; PLN 60.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Private medical care

Life insurance

Flexible benefits

Descripción de la vacante

Jacobs in Kraków, Poland is seeking an experienced Document Control Specialist to join the Global Design Center's expanding team. The role focuses on creating and enforcing document control processes, managing project documentation, and supporting clients, contractors, and project teams.

You will implement standard procedures, prepare reports, and assist with audits, HS&E, and project close-out. A BS degree and 2+ years in a related environment are expected, with occasional travel.

Formación

• Very good English (written and spoken).
• Minimum BS degree.
• Minimum of 2 years of progressive experience.
• Experience in a project or technical environment would be an asset.
• Understanding Document Control, Document Management, Data Management.
• Willingness to travel for business.
• Independent, proactive and reliable.

Responsabilidades

• Create and implement document control procedures and new project set-ups.
• Implement standard document control procedures following enterprise or business group procedures.
• Control of documentation and adherence to document control processes.
• Generate transmittals and cover letters, issue documents to clients, contractors and others.
• Maintain registers, record, and distribute incoming documentation.
• Cooperate with Clients'/Contractors' Document Control Team and adjust quality processes to project needs.
• Organize training sessions for project teams and provide support for CDE users.
• Prepare reports and assist with HS&E and quality audit documentation.
• Support project close-out.

Conocimientos

Very good English

Attention to detail

Good communication skills

Independent, pro-active

Adaptive to change

MS Excel

MS Word

Educación

BS degree

Herramientas

MS Excel

MS Word

Descripción del empleo

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we deliver projects that truly make a difference - from smart manufacturing and sustainable water systems to modern infrastructure and cutting-edge technologies.

Our solutions support the development of cities, industries, and innovation, addressing today’s challenges both locally and globally.

Currently, within our Global Design Center with offices in Kraków and Warsaw, we are expanding the Document Control Team and are looking for experienced professionals for the position of Document Control Specialist.

Responsibilities

• Create and implement document control procedures and new project set-up;
• Implement standard document control procedures following the enterprise or business group procedures;
• Control of documentation and adherence to document control processes;
• Provide support in day-to-day functions related to document control maintenance such as generating transmittals, and cover letters, checking and issuing documents to clients, contractors and other parties on a project, maintaining registers, recording, and distributing incoming documentation;
• Cooperation with Clients'/Contractors' Document Control Team, adjusting document control quality processes to project needs;
• Organizing training sessions for project teams. Providing support for CDE users;
• Preparing reports, responding to project status questions/issues, and assisting with HS&E and quality audit documentation;
• Supporting project close-out.

We offer

• The opportunity to work in an experienced project team and contribute to prestigious international projects within a company active across all areas of infrastructure investment
• A comprehensive benefits package private medical care, additional life insurance, flexible benefits selection via the MyBenefit platform, support for employees and their families in challenging life situations, and much more
• Holiday allowance ("Wczasy pod gruszą")
• Flexible start times (between 730 AM and 1000 AM) and "short Fridays" (Monday–Thursday 8.5 hours, Friday 6 hours)
• Option to work from the office or in a hybrid model
• Learn more about our benefits and work culture here https://jacobs.foleon.com/jacobs-poland/jacobs-poland-english/benefits

Here’s what you’ll need

• Very good English (written and spoken);
• Minimum BS degree;
• Minimum of 2 years of progressive experience with increasing responsibility;
• Experience in working in a project or technical environment would be an asset;
• Understanding the principles of Document Control, Document Management, Data Management;
• Willingness to business travel;
• Good knowledge of MS Excel, MS Word;
• Excellent communication skills;
• Adaptable and responsive to change;
• Attention to detail skills;
• Ability to prioritize tasks;
• Independent, pro-active, and a positive attitude;
• Professional, self-motivated & reliable.

We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disabilities, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. Find out more about life at Jacobs.

If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team [e-mail]

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.