Office Administrator

NES Fircroft; Lębork; On-site; PLN 60,000 - 90,000; Full time

Job summary

NES Fircroft is seeking an Office Administrator to support the Service Base for the Bałtyk 2 & 3 Offshore Wind Farms construction project. You will handle administrative and facility documentation, coordinate with vendors, manage workspace readiness, and support O&M teams while ensuring safety and company procedures.

Fluent Polish and English and strong organizational skills are required; prior office administration experience in construction or energy projects is an advantage.

Qualifications

• Previous experience in office administration.
• Fluent Polish and English.
• Strong organizational skills and attention to detail.
• Ability to coordinate multiple stakeholders and priorities.
• Experience within construction, energy, industrial or engineering projects is an advantage.

Responsibilities

• Managing administrative and facility documentation
• Maintaining permits, inspection reports, equipment records and service logs
• Coordinating with external vendors and contractors
• Supporting office logistics, workspace allocation and meeting room readiness
• Supporting facility planning activities
• Providing administrative support to Operation & Maintenance teams
• Ensuring administrative activities follow internal company and safety requirements

Skills

Office administration experience

Polish language

English language

Organizational skills

Attention to detail

Stakeholder coordination

Job description

Office Administrator | Offshore Wind Project

For one of our key energy projects, we are looking for an Office Administrator to support the Service Base responsible for the offshore construction of the Bałtyk 2 & 3 Offshore Wind Farms.

Main responsibilities:

• Managing administrative and facility documentation
• Maintaining permits, inspection reports, equipment records and service logs
• Coordinating with external vendors and contractors
• Supporting office logistics, workspace allocation and meeting room readiness
• Supporting facility planning activities
• Providing administrative support to Operation & Maintenance teams
• Ensuring administrative activities follow internal company and safety requirements

Requirements:

• Previous experience in office administration
• Fluent Polish and English
• Strong organizational skills and attention to detail
• Ability to coordinate multiple stakeholders and priorities
• Experience within construction, energy, industrial or engineering projects is an advantage

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.