DA Services Supervisor

Inchcape Shipping Services; Gdynia; On-site; PLN 70,000 - 100,000; Full time

Benefits offered by this job

Career growth

Competitive salary

Collaborative team

Job summary

Inchcape Shipping Services in Poland, Gdynia, is seeking a DA Services Executive to support DA operations by performing standard quality checks, dispatching DAs, and resolving queries.

The role is permanent with hybrid work in Gdynia, with occasional office attendance. You will monitor Optic, prepare and issue DAs end-to-end, ensure accuracy, and collaborate with LPA to resolve discrepancies while maintaining data integrity.

Qualifications

• Good understanding of DA processes, quality checks, and vendor invoices workflow.
• Familiarity with Optic and DA standards.
• Experience processing and reviewing standard DA cases end-to-end.
• Proficient in Microsoft Office and business communication tools.
• Ability to work independently and maintain high accuracy.
• Strong analytical and prioritization skills.
• Effective communication.
• Ability to resolve standard issues.

Responsibilities

• Monitor jobs in Optic.
• Prepare, review, and issue standard DAs end-to-end in the DA system.
• Perform quality checks on DA drafts prior to dispatch, ensuring accuracy, completeness, and compliance with customer requirements.
• Monitor DA status daily and ensure timely submission and closure.
• Dispatch DAs via appropriate channels in line with defined dispatch modes.
• Log customer queries or disputes and escalated unresolved cases.
• Respond to standard customer queries related to issued DAs.
• Cooperate with LPA to clarify standard issues and resolve discrepancies.
• Ensure data accuracy and correct DA status management in the system.
• Participate in process improvements and knowledge sharing.
• Perform other tasks as assigned.

Skills

DA processes

Quality checks

Customer requirements

Vendor invoices workflow

Microsoft Office

Independence

Accuracy

Analytical skills

Communication

Workload prioritization

Tools

Optic

DA system

Job description

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Role Summary:

The role of the DA Services Executive will be to support DA Services operations by performing standard job-level and DA-level quality checks, dispatching DAs, and assisting with query resolution.

Contract: Permanent

Location: Poland, Gdynia (Hybrid - Occasional office attendance required)

In line with company policy, Inchcape does not provide visa sponsorship for candidates and cannot consider applicants who will require this now or in the future.

Key Responsibilities:

• Monitor jobs in Optic.
• Independently prepare, review, and issue standard DAs end-to-end in the DA system.
• Perform quality checks on DA drafts prior to dispatch, ensuring accuracy, completeness, and compliance with customer requirements.
• Monitor DA status daily and ensure timely submission and closure.
• Dispatch DAs via appropriate channels in line with defined dispatch modes.
• Log customer queries or disputes and escalated unresolved cases
• Respond to standard customer queries related to issued DAs.
• Cooperate with LPA to clarify standard issues and resolve discrepancies.
• Ensure data accuracy and correct DA status management in the system.
• Participate in process improvements and knowledge sharing.
• Perform other tasks as assigned.

Candidate Requirements:

• Good understanding of DA processes, quality checks, customer requirements and vendor invoices workflow.
• Knowledge of Optic and DA standards.
• Experience processing and reviewing standard DA cases end-to-end.
• Familiarity with Microsoft Office and business communication tools.
• Ability to handle DA processes independently.
• Strong accuracy and analytical skills.
• Ability to work independently on standard cases.
• Ability to resolve standard issues.
• Effective communication.
• Ability to prioritize and manage workload.

You will receive:

A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:

• A place to grow your career - we’ll help you set big goals and exceed them.
• Competitive salary package.
• Work with talented, committed, and supportive teammates.

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective - we connect the world and see the bigger picture.

The Power of People - we rely on the strength of local agent knowledge and relationships.

Progress - we adopt new thinking and push for positive change in our industry.

#WeAreInchcape

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.