Customs Specialist (Export)

Customs Support Group B.V.; Warszawa; On-site; PLN 90,000 - 130,000; Full time

Job summary

Customs Support Group B.V. in Warsaw seeks a Customs Operations Specialist to ensure compliant, timely execution of export processes and accurate customs declarations.

You will liaise with customers and authorities, coordinate with internal teams, and document all clearance activities while using German and English in international supply chains. This role requires thorough knowledge of EU export controls and the ability to resolve irregularities.

Qualifications

• Experience preparing export declarations under EU regulations.
• Solid knowledge of customs and tax regulations.
• Proficient in communicating with authorities and customers in English and German.

Responsibilities

• Prepare export declarations for exports from the EU (ATLAS knowledge).
• Prepare required customs declarations and documentation in compliance with regulations.
• Execute formal customs procedures for exports in accordance with legal requirements.
• Coordinate with customs authorities and internal departments to resolve irregularities.

Skills

Export declarations

EU regulatory compliance

Customer communication

German & English communication

Job description

Purpose of the Position / Responsibilities

The purpose of this position is to ensure the compliant, efficient, and timely execution of all customs-related processes within export operations. The role is responsible for preparing and verifying customs declarations, as well as ensuring compliance with all applicable customs and tax regulations.

In addition, the position involves communication and coordination with customers, authorities, and internal stakeholders to ensure smooth international goods movement and proper, transparent customs clearance procedures.

Areas of Responsibility

Customs Operations

• Preparation of export declarations for exports from the EU (currently via ATLAS)

• Preparation of all required customs declarations and documentation in compliance with customs and tax regulations

• Execution of all formal customs procedures for exports in accordance with legal requirements

• Port registrations for Hamburg ZAPP (HDS, GM01, ASUMA-WKS)

• Port registrations for western ports (PORTBASE, BHT, WHT, APCS)

• Preparation of preferential trade documents (T2L/F, ATR, EUR.1, and similar documents)

Customer Management

• Responding to customer inquiries regarding customs-related matters

• Ensuring a service-oriented and customer-focused approach when dealing with internal and external customers

Stakeholder Management

• Cooperation with customs authorities, including the submission of customs-related documentation

• Coordination with other operational departments regarding import and export processes

• Independent collaboration with authorities and internal departments in the event of customs-related irregularities

Communication Responsibilities

• Clear and accurate coordination with customs authorities and internal departments

• Documentation of all relevant customs clearance activities and transactions

• Communication in German and English within international supply chains

Competencies

• Professional expertise to independently prepare and review customs declarations

• Decision-making authority in handling and resolving irregularities in customs procedures

• Responsibility for the accurate determination and documentation of customs duties and import levies

• Application of in-depth knowledge of customs law and related procedures

• Ability to work independently, prioritize tasks, and organize workload effectively

• Confident interaction with customers, authorities, and internal stakeholders